Check Out Policy

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To properly check out of your room:

Please note that a proper check-out includes visiting your empty and cleaned room with a staff member.

  • Remove all of your belongings from your room.
  • Put all trash in proper containers.
  • Clean and sweep out your room.
  • Clear walls of all posters, stickers, and tape.
  • Visit your front desk to request the residence hall staff to check your room for cleanliness and damages.
    • If checking out after hours, please note that you need to communicate with your hall staff ahead of time to properly check out.
  • Return all keys to the building staff checking you out.
  • Sign your Check-in/Check-out form.

To complete an express check-out: 

Please note that express check-out is only an option when authorized by your area coordinator. 

  1. Ensure that all personal property has been removed from your assigned space.
  2. Wipe down surfaces, sweep your floor, and dispose of trash in the designated trash areas. This includes any common areas in suite- and apartment-style spaces, such as bathrooms, living rooms, and kitchens.
  3. Return your furniture to its original location.
  4. If you have a lofted bed, place the original bedframe underneath the lofted bed.
  5. Visit the front desk of your residence hall.
  6. Request an “Express Checkout Form.”
  7. Enter the requested information on the Express Checkout Form.
  8. Place your key(s) in the Express Checkout Form (if applicable - do not put your Cardinal Card in the envelope).
  9. Return the Express Checkout Form to the front desk of your residence hall.

Failure to follow the above procedures will result in charges applied to your account:

  • Failure to turn in keys at the posted checkout will result in a $90-150 charge against your university account.
  • Failure to move all personal belongings out of your room at the designated checkout date and time will result in a $50-150 charge.
  • Failure to check out properly will result in a $75-100 charge.
  • Additional charges will be made against your university account for damages to the room or its contents and for failure to clean the room properly.

Notice: Any items left in your room after official closing of the halls will result in those items being discarded. The university maintains no responsibility for any items left in the building after the official check out date.

Abandoning Property

Any items left behind after move-out will be considered abandoned property and will be discarded. The university assumes no responsibility for abandoned property in the residence halls. Public areas are not intended for storage of personal belongings. Staff will warn the resident to return the personal items to his/her room. If the resident continues to leave items in public areas, the items will be considered abandoned property and removed or disposed of by the staff.

Damage to Student Rooms/Apartments and Public Areas

Student rooms and furnishings must be returned to their original condition at the end of the license period or whenever a student moves out. If a room requires restoration or repair before it can be assigned to another student, the cost of the work will be billed to the immediate past residents of the room. The work may include painting, repair to walls and ceilings and the repair or replacement of furnishings.

When a student moves into a room, they are responsible for reviewing the condition of their space and reporting any existing damages by the specified deadline for that academic year. This deadline is shared in the Housing Herald. Students should carefully examine their room upon arrival and submit any damage reports by the deadline to ensure they are not held responsible for pre-existing conditions.

At move-out, the room will be assessed, and any new damages or changes in condition may result in charges to return the space to its original condition.

When hallways, bathrooms, elevators, and other public areas in a residence hall receive undue abuse, the residents of that area are expected to aid in finding the person(s) responsible. Building staff may also require all the residents of the area to assist with clean up, including during late-night hours and even if residents are asleep. In the event of such occurrences, the Housing Office may issue suspension of visitation privileges.

Special Circumstance Request

Most residence halls close during the summer. The time for closing is 10am the day after finals, unless stated otherwise. Requests to stay in your room are typically only granted for graduating seniors. These closings are necessary due to lack of staff and the need for cleaning and maintenance during these periods. Specific checkout times will be posted prior to all hall closings. Once you set up a checkout time with your residence hall staff, you will be permitted to reschedule only once.