Forms
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Student and Staff Forms
Welcome! Here you’ll find downloadable and online forms for housing, appeals, exemptions, and staff requests. Use the descriptions below to find the form you need. If you’re unsure, contact us at housing@louisville.edu or (502) 852-6636.
Student Forms
Please select the appropriate form.
| Form Title & Link | Purpose |
|---|---|
| Cancellation Fee Appeal Instructions | To guide you through how to appeal a housing cancellation fee — from accessing the request in CardsNest, submitting your rationale and documentation, to receiving the decision and any resulting credit or denial. |
| First Year Live-On Requirement Exemption Request Form | To be completed, signed, and uploaded as supporting documentation with your First Year Live-On Exemption request in CardsNest. |
| First Year Live-On Exemption Instructions | To walk you through how to request an exemption from the first-year on-campus living requirement — from eligibility criteria to submitting documentation and receiving the decision. |
| Flyer Request | To submit flyers for UHRE approval and distribution in the residence halls, ensuring posted materials meet university guidelines. |
| Second Year Live-On Requirement Exemption Request Form | To be completed, signed, and uploaded as supporting documentation with your Second Year Live-On Exemption request in CardsNest. |
Staff Forms
Select the staff form you need from the list below.
| Form Title & Link | Purpose | Intended For |
|---|---|---|
| Flyer Request | To submit flyers for UHRE approval and distribution in the residence halls, ensuring posted materials meet university guidelines. | UofL Staff |
| Key Replacement Request | To be completed by UHRE staff when requesting a replacement key, ensuring proper tracking, approval, and documentation of key inventory. | UHRE Staff |
| RA On Call Request | To record and track all RA on-call activities, incidents, and rounds during a duty shift, providing accurate documentation for follow-up and accountability. | UHRE - Resident Experience |
| Resident Learning Request | To allow residents, RAs, or staff to request educational or community programming (learning events, workshops, sessions) for housing residents, specifying topics, audience, preferred timing, and logistical needs. To request use of the BVN or BVS classroom and/or reserve UHRE resources (such as equipment or supplies) for meetings, programs, or events, ensuring availability and proper scheduling. | UofL Staff |
| Staff Absence Request | To allow staff to formally request time away from work (vacation, personal, or other absences) so that schedules, duty coverage, and operations can be adjusted in advance. | UHRE - Resident Experience |
| UHRE Marketing Request | To submit a request for marketing or promotional support from University Housing (e.g. signage, flyers, digital graphics), specifying your needs, timeline, and delivery method so UHRE can plan and fulfill your request appropriately. | UHRE Staff |