Purchase of Office Supplies
Office Supplies are to be purchased through the University's primary contractor, Staples Advantage. The cooperative effort between Staples and the Department of Purchasing continues to keep our University at the leading technological edge of procurement and together we are able to offer unprecedented discounts based on volume purchasing contracts.
For purposes of defining "Office Supply" (or "Office Supplies") as it relates to procurement, please refer to Office Supply Definition.
A Staples Ordering Reference Guide is available. This guide contains useful information on how to process orders, returns, etc. Staples readily accepts the University's procurement card as the preferred method of payment, although they will bill through your department purchase order.
- Staples internet ordering. All online ordering must be done at the Eway.com website. To sign up for a password and user i.d., complete the Staples Ordering User I.D. Registration form. You will receive a confirmation and instructions to proceed with your ordering. Step by step instructions for internet ordering are available on the E-Way Tip Sheet.
- Regular Purchase Orders in PeopleSoft may be placed and will be electronically sent to Staples.
- Phone Orders - you may place phone orders using a credit card by calling 1-888-238-6329 between the hours of 8:00am EST and 8:00pm EST.
- No purchases may be made at Staples retail stores. Our pricing and other contract requirements are not connected with the retail stores.
Items that are being sold in the Stockroom will be blocked from ordering from Staples. A listing of the items can be obtained from the Current Stockroom Catalog. This includes all photocopy paper.
KRS 45A.520 requires a minimum recycled content on selected paper related products. Therefore, there are products that will be blocked from ordering unless they meet the recycled criteria. A prompt will appear on the specific items affected instructing the ordering department to select a recycled content item.
All toner and ink cartridges ordered will be filled with a recycled/remanufactured replacement in accordance with the University commitment to sustainability.
Core items have been selected at a significant savings to the University and will be suggested as a prompt when ordering a similar item. It is strongly recommended that the core item be selected when available to reduce the cost to the University.
A 5% University of Louisville administrative fee will be added to each order and will appear on the order entry screen and order acknowledgements.