Pol-Contracts

policy contracts modified Fri May 01 2020 12:28:43 GMT-0400 (Eastern Daylight Time)

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University of Louisville

OFFICIAL
UNIVERSITY
ADMINISTRATIVE
POLICY

POLICY NAME

Contracts

EFFECTIVE DATE

POLICY NUMBER

PUR-22.00

POLICY APPLICABILITY

This policy applies to University Administrators, Faculty, and Staff.

POLICY STATEMENT

It is the requirement of the Department of Purchasing to purchase from contract vendors when products qualify and prices are consistent with the specifications supplied by the ordering department.

University Departments are required to use contracts when ordering goods and services.

REASON FOR POLICY

Contracts are established to obtain competitive prices and prompt delivery of products used frequently.  Purchasing from established contracts eliminates the need to solicit bids or quotations.

RELATED INFORMATION

As a state agency, the University may use the contracts established by the Commonwealth of Kentucky, Kentucky Educational Purchasing Cooperative, GSA, other State Universities, Green City Cooperative and/or the University may establish their own contracts.

Contracts are awarded as a result of bids or negotiations.

RESPONSIBILITIES

It is the responsibility of the end user to verify that established contracts are utilized for departmental purchases.

FORMS/ONLINE PROCESSES
ADMINISTRATIVE AUTHORITY

Vice President for Finance and Chief Financial Officer

RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION

Sally Molsberger – Director, Procurement Services
Service Complex, University of Louisville
Louisville, KY 40292
502-852-8223
purchase@louisville.edu 

HISTORY

Original Date: Unknown

Revision Date(s): 

Reviewed Date(s):  2/14/2020

The University Policy and Procedure Library is updated regularly. In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.