Pol-Procurement and Record Keeping of Tax-Free Alcohol

policy procurement record keeping tax free alcohol modified Fri May 01 2020 13:03:02 GMT-0400 (Eastern Daylight Time)

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University of Louisville

OFFICIAL
UNIVERSITY
ADMINISTRATIVE
POLICY

POLICY NAME

Procurement and Record Keeping of Tax-Free Alcohol

EFFECTIVE DATE

POLICY NUMBER

PUR – 34.00

POLICY APPLICABILITY

This policy applies to University Administrators, Faculty, and Staff.

POLICY STATEMENT

The University has obtained an Industrial Use Permit from the Department of the Treasury, Bureau of Alcohol, Tobacco and Firearms, to order Tax-Free Alcohol for the purposes of instructional research and patient care.

REASON FOR POLICY

The University Stockroom distributes and uses the Tax-Free Alcohol in accordance with the Code of Federal Regulations, Title 27, Part 213, "Distribution and Use of Tax-Free Alcohol."

RELATED INFORMATION

The department determines the need to use pure grain alcohol and sends a written request to Procurement Services to establish a storage area.  Request must contain such information as exact location, type of cabinet and lock, capacity and name of person who will be custodian.

RESPONSIBILITIES

The department is responsible for keeping daily record of receipts and usages.

FORMS/ONLINE PROCESSES

Order alcohol as needed by submitting a Lab Grade Alcohol Requisition Form.  The ticket must be signed by the custodian whose name is authorized.

ADMINISTRATIVE AUTHORITY

Vice President for Finance and Chief Financial Officer

RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION

Sally Molsberger, Director – Procurement Services
Service Complex, University of Louisville
Louisville, KY 40292
502-852-8224
purchase@louisville.edu 

HISTORY

Original Date: Unknown
Revision Date(s):
Reviewed Date(s):  2/14/2020

The University Policy and Procedure Library is updated regularly. In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.