Policy Information
Procurement and Record Keeping of Tax-Free Alcohol
Effective
Number
PUR - 34.00
Applicability
This policy applies to University Administrators, Faculty, and Staff.
Administrative Authority
Vice President for Finance and Chief Financial Officer
Responsible Unit
Sally Molsberger, Chief Procurement Officer - Procurement Services
Service Complex, University of Louisville
Louisville, KY 40292
502-852-8223
purchase@louisville.edu
History
Original Date: Unknown
Revision Date(s): April 28, 2023
Reviewed Date(s): February 14, 2020; April 28, 2023
Categories
Reason
The University Stockroom distributes and uses the Tax-Free Alcohol in accordance with the Code of Federal Regulations, Title 27, Part 213, "Distribution and Use of Tax-Free Alcohol."
Statement
The University has obtained an Industrial Use Permit from the Department of the Treasury, Bureau of Alcohol, Tobacco, and Firearms to order Tax-Free Alcohol for the purposes of instructional research and patient care.
Related Information
The department determines the need to use pure grain alcohol and sends a written request to Procurement Services to establish a storage area. Request must contain such information as exact location, type of cabinet and lock, capacity and name of person who will be custodian.
Responsibilities
The department is responsible for keeping daily record of receipts and usages.
Forms/Online Processes
Order alcohol as needed by submitting a Lab Grade Alcohol Requisition Form. The ticket must be signed by the custodian whose name is authorized.