Pol-Recycled Material Content

policy Recycled Material Content modified Fri May 01 2020 13:51:25 GMT-0400 (Eastern Daylight Time)

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University of Louisville

OFFICIAL
UNIVERSITY
ADMINISTRATIVE
POLICY

POLICY NAME

Recycled Material Content

EFFECTIVE DATE

POLICY NUMBER

PUR - 10.00

POLICY APPLICABILITY

This policy applies to University Administrators, Faculty, and Staff.

POLICY STATEMENT

As Applicable, the University shall, when purchasing goods, supplies, equipment, materials, and printing, require a minimum recycled material content for these goods, supplies, equipment, materials and printing.  For example, all paper, paper products, and office supplies made of paper must contain a minimum recycled content of 50% recovered material and 10% post-consumer waste.  Vendors will be required to complete and sign a certification of recycled material form.

Projects
The University shall require that every project financed fifty percent (50%) or more by bonds issued be undertaken with goods, supplies, equipment, materials, and printing which meet the requirements for recycled material content.

Vendors
Procurement Services shall inform all vendors offering goods, supplies, equipment, materials and printing of the requirements for recycled material content.

REASON FOR POLICY

As stipulated by KRS Law (45A.520, 45A.525, 45A.530), the University shall be required to institute policies and practices to stimulate the availability and use of recycled material content products which will educate the University campus about the value of recycling as a component of waste management.

RELATED INFORMATION

A complete list of all items and their recycled material content requirements is available under the Kentucky Administrative Regulations.  The recycled material content shall be established by administration regulations and at a minimum shall be equal to the recycled material content established by the United States Environmental Protection Agency.

PROCEDURES

The University shall prepare a report by January 1 of each year to the General Assembly and the Governor of Kentucky on progress in procuring products made from recovered materials. The report shall include:

  • The recycled content percentages of the various products being purchased.
  • Relative costs of virgin and recycled products.
  • Sources of recycled products being purchased.
  • Types of performance tests conducted on recycled products, the results, and actual experience.
  • Organizations participating in cooperative purchasing and volumes of materials purchased.
  • A list of products reviewed for changes in specifications relating to their minimum recycled content.

Recycled Materials Specifications:
Procurement Services prior to the issuance of an invitation for bid, quotation or request for proposal, shall review and revise specifications for the purchase of goods, supplies, equipment, material and printing to:

  • Provide specifications that explain the recycled material content percentage requirements and definitions, for recovered material, mill broke, post-consumer waste.  The University may require, to the extent practicable, every person entering into a contract for building, altering, repairing, improving or demolishing any structures or buildings or other improvements to any real property to use goods, supplies, equipment, materials and printing necessary to fulfill the contract which meet the United States E.P.A. requirements for recycled material content.

Non-recyclable Materials:
Non-recyclable materials may be purchased for goods, supplies, equipment, materials and print for which a recycled material content substitute is not available.  The Department of Purchasing has the authority to justify specifications for goods, supplies, equipment, materials and printing which cannot be met by recycled material content substitutes.

FORMS/ONLINE PROCESSES
ADMINISTRATIVE AUTHORITY

Vice President for Finance and Chief Financial Officer

RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION

Sally Molsberger, Director – Procurement Services
Service Complex, University of Louisville
Louisville, KY 40292
502-852-8224
purchase@louisville.edu 

HISTORY

Original Date: Unknown
Revision Date(s):
Reviewed Date(s): 2/14/2020

The University Policy and Procedure Library is updated regularly. In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.