Pol-Bid Protest

policy bid protest modified Fri May 01 2020 09:51:58 GMT-0400 (Eastern Daylight Time)

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University of Louisville

OFFICIAL
UNIVERSITY
ADMINISTRATIVE
POLICY

POLICY NAME

Bid Protest

EFFECTIVE DATE

POLICY NUMBER

PUR – 25.00

POLICY APPLICABILITY

This policy applies to University Administrators, Faculty, and Staff.

POLICY STATEMENT

Any actual or prospective bidder, offeror, or contractor who is aggrieved in connection with the solicitation or selection for award of a contract by the University of Louisville, may file a protest with the Associate Vice President for Business Services designee within two calendar weeks after such aggrieved person knew or should have known the facts giving rise thereto.

REASON FOR POLICY

(KRS45A.285; KRS164A.555 to 164A.630)

RELATED INFORMATION

An up to date posting of current awards can be found at Awarded Bids and Requests for Proposals

RESPONSIBILITIES

Bidder may file Protest via Certified Mail with the Associate Vice President for Business Services designee within two calendar weeks after such aggrieved person knows or should have known the facts giving rise thereto.  All protests must be in writing and must use the phrase "Bid Protest" in the letter. The Associate Vice President for Business Services designee shall review all facts presented and render a determination in writing promptly to the aggrieved person.

The aggrieved person may appeal the determination in writing via Certified Mail within four calendar days to the Associate Vice President for Business Services who shall promptly issue a ruling in writing. A copy of such appeal must also be sent via certified mail to the Associate Vice President for Business Services designee. The ruling of the Associate Vice President shall be the final action on behalf of the University. Copies of the bid protest procedure are available on request from the University of Louisville, Department of Purchasing.

ADMINISTRATIVE AUTHORITY

Vice President for Finance and Chief Financial Officer

RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION

Sally Molsberger – Director, Procurement Services
Service Complex, University of Louisville
Louisville, KY 40292
502-852-8224
purchase@louisville.edu 

HISTORY

Original Date: Unknown

Revision Date(s): 

Reviewed Date(s): 2/14/2020


The University Policy and Procedure Library is updated regularly. In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.