Policy Vehicle Rental

policy Vehicle Rental modified Tue Jun 27 2023 15:31:34 GMT-0400 (Eastern Daylight Time)

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University of Louisville

OFFICIAL
UNIVERSITY
ADMINISTRATIVE
POLICY

POLICY NAME

Vehicle Rental

EFFECTIVE DATE

POLICY NUMBER

PUR – 36.00

POLICY APPLICABILITY

This policy applies to University Administrators, Faculty, and Staff.

REASON FOR POLICY

University established contract.

POLICY STATEMENT

All vehicles should be rented through the current contract holder for all vehicle rentals under compliance with university travel procedures. Procedures for making reservations can be viewed via the Controller's Office website, Emerald Club account (Enterprise/National car rental).

RELATED INFORMATION

For any University business vehicle rentals, please visit Risk Management's Vehicle Use Policy for information regarding insurance.

If renting a 15 passenger van, please review 15 passenger van guidelines on Risk Management’s website.

Vehicle rates can be viewed via the link Vehicle Rates.

"Any violation of the vehicle rental policy and procedures may result in the forfeiture of the use of vehicle rentals." 

ADMINISTRATIVE AUTHORITY

Vice President for Finance and Chief Financial Officer

RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION

Sally Molsberger, Chief Procurement Officer
Procurement Services - Service Complex
University of Louisville, Louisville, KY 40292
502-852-8223
purchase@louisville.edu 

HISTORY

Original Date: Unknown
Revision Date(s): July 2, 2018; December 4, 2017; June 27, 2023
Reviewed Date(s): February 14, 2020; June 27, 2023

The University Policy and Procedure Library is updated regularly. In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.