Pol-Contract Advice of Change

policy contract advice change modified Fri May 01 2020 12:26:54 GMT-0400 (Eastern Daylight Time)

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University of Louisville

OFFICIAL
UNIVERSITY
ADMINISTRATIVE
POLICY

POLICY NAME

Contract Advice of Change

EFFECTIVE DATE

POLICY NUMBER

PUR - 30.00

POLICY APPLICABILITY

This policy applies to University Administrators, Faculty, and Staff.

POLICY STATEMENT

An Advice of Change in Order is required for corrections or deviations on all contracts.  During the period of contract, no change will be permitted in any of its conditions and specifications unless the contractor receives written approval from the University.  The Advice of Change is not to be used to initiate major changes which are outside the original scope of the contract or to affect a new buy which normally would be placed by competitive bid.  An Advice of Change in Contract shall not be used to extend or amend a Personal Services Contract.

REASON FOR POLICY

It provides a means by which adjustments and modifications can be made to make the contract responsive to actual requirements.

RELATED INFORMATION

Should the contractor find at any time that existing conditions make modification in requirements necessary, the contractor shall promptly report such matter to the Department of Purchasing for consideration and decision.

ADMINISTRATIVE AUTHORITY

Vice President for Finance and Chief Financial Officer

RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION

Sally Molsberger – Director, Procurement Services
Service Complex, University of Louisville
Louisville, KY 40292
502-852-8224
purchase@louisville.edu 

HISTORY

Original Date: Unknown

Revision Date(s): 

Reviewed Date(s):  2/14/2020

The University Policy and Procedure Library is updated regularly. In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.