Pol-Procurement Card Program

policy procurement card program modified Fri May 01 2020 13:28:49 GMT-0400 (Eastern Daylight Time)

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University of Louisville

OFFICIAL
UNIVERSITY
ADMINISTRATIVE
POLICY

POLICY NAME

Procurement Card Program

EFFECTIVE DATE

POLICY NUMBER

PUR – 23.00

POLICY APPLICABILITY

This policy applies to University Administrators, Faculty, and Staff.

POLICY STATEMENT

The Procurement Card Program has been established as a service to campus departments though PNC Bank and the UofL Procurement Services.  This program allows departments the opportunity to use a University credit card to purchase certain goods.  

REASON FOR POLICY

The university benefits by having a more efficient, cost-effective method of purchasing and payment for small dollar transactions.  

RELATED INFORMATION

The program complements the existing purchasing and payment process.  Use of the card will not replace current travel or competitive bid regulations, nor will it allow departments to bypass Procurement policies and procedures.  (All purchases under $4500 should be placed using the university credit card.   Exceptions to this include vendors that do not accept the credit card or charge a fee for processing credit card transactions.) Procard Site

See related ProCard Program policy

RESPONSIBILITIES

If a department decides it is appropriate for their use and wishes to participate, the cardholders will be expected to follow the established guidelines and will be held accountable for use of the card.

ADMINISTRATIVE AUTHORITY

Vice President for Finance and Chief Financial Officer

RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION

Sally Molsberger, Director – Procurement Services
Service Complex, University of Louisville
Louisville, KY 40292
502-852-8223
purchase@louisville.edu 

HISTORY

Original Date: Unknown
Revision Date(s): 9/19/17
Reviewed Date(s): 2/14/2020

The University Policy and Procedure Library is updated regularly. In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.