New Employee Orientation
Spend your first day of work with us and discover all the reasons why a position with the University of Louisville is so much more than just a paycheck!
During the half-day New Employee Orientation (NEO) session, new employees will be able to learn more about benefits offered, obtain identification cards and parking permits. Your hiring department will schedule your orientation date with Human Resources to coincide with your first day. NEO is held every Monday (or on Tuesdays when the preceding Monday is a holiday).
When and Where
Time: 8:30 am - 12:00 pm *
Location: Human Resources Office at 1980 Arthur Street, Louisville, KY 40208
Parking: Parking is available in front of the HR office in the UofL Blue parking lot, except for spaces marked AMCC, ENGGAR, 1B or requires a red UofL Permit.
Please call the HR office ahead of time at 852-6258 if you require any special accommodations or have any questions or concerns.
*Please Note: There may be times when the University of Louisville is closed or operating on a delayed schedule due to snow or severe weather on days directly affecting New Employee Orientation (NEO). Please review the severe weather plan for adjusted start times.
To help make your onboarding process at UofL as easy as possible, there are many things you can begin to review and.
Complete New Hire Payroll Paperwork
, print and bring it with you to orientation. This includes your direct deposit form, W-4, etc. You will also need to provide a voided check for your direct deposit.
Complete Electronic Form I-9
Visit www.newi9.com and complete the required information, section 1, prior to your start date. The University of Louisville employer code to access the site is 11443. After you have completed this, you will complete section 2 of the I-9 upon arrival to orientation. Please bring with you documentation to show identity and authorization to work. Acceptable documents can be found at https://www.uscis.gov/i-9-central/acceptable-documents
Review University Benefits
You can begin at any time. A benefits counselor will be available at orientation to provide an overview of our plans and answer questions. You must elect your benefits and enroll within 30 days of your start date.
Submit an online photo for your UofL Cardinal Card (Optional)
As an option to you, you can submit a photo prior to attending orientation. Your online photo must conform to detailed specifications. Please visit the website here for instructions. If your photo submission is approved prior to orientation, your ID will be available before the end of your orientation session. Otherwise your photo will be taken at your orientation session.
Obtain a Retirement Contribution Waiting Period Waiver Letter (If Applicable)
If you worked at another college or university, non-profit research organization, or governmental agency prior to joining the university, you may be able to waive the 12 month waiting period for university retirement contribution. To do so, you will need a letter from your previous institution. Check if you qualify and learn more.
What to Bring to Orientation
☐ Original documents of proof of identification and eligibility to work to complete the second section of the I-9. View Acceptable Documents.
☐ Original social security card for payroll purposes.
☐ Voided check for direct deposit.
☐ Foreign nationals working on a visa need to bring passport and employment authorization documentation.
NEO Online Training
As a supplement to our New Employee Orientation, your second step of onboarding will be to complete the online training and review additional materials within 30 days of your hire date. You can start this at anytime. Click here to begin.
New Employee Onboarding Checklist
Let the New Employee Onboarding Checklistthrough your onboarding process and help you complete items by their designated due dates.
Visit www.newi9.com, and complete the required information, section 1, prior to your start date. The University of Louisville employer code to access the site is 11443. After you have completed this, you will complete section 2 of the I-9 upon arrival to orientation. Please bring with you documentation to show identity and authorization to work. Acceptable documents can be found at https://www.uscis.gov/i-9-central/acceptable-documents