New Employee Orientation group touring Belknap Campus out front of Grawemeyer Hall

Your UofL Journey Starts Here

Welcome to UofL – We're Excited You're Here!

Your first day is just the beginning, and we’re here to make it a great one. You’ll spend Day 1 at New Employee Orientation, where you’ll get the tools, connections, and insights to start strong. On this page, you’ll find everything you need to prepare - from what to expect at orientation to helpful tips for navigating campus and settling into your new role. 

Held in person each Monday*, you have the opportunity to meet other new employees, get an overview of the university’s culture, structure and points of pride, as well as a run-down of all the details to get you started including benefits, payroll, parking and so on. 

All the Details

Date and Time

New employees will receive a welcome email the Wednesday before their scheduled orientation. Orientation takes place on Mondays* from 9:30 a.m. to 3:30 p.m.

Location & Parking

Orientation is held in Bigelow Hall, located in the Miller Information Technology Center (MITC). Free parking for new employees is available at the Brook Street Lot between June 1 - July 27 (2401 S Brook St, Louisville, KY  40208).

What to Wear

Come comfortable, with some good walking shoes! We will be walking to lunch. Tours of Belknap campus will resume for the Fall Semester. If you require accommodations for a walking tour, please email us.

* If Monday is a holiday, orientation will be held on Tuesday. If you haven’t received a confirmation email and think you should attend, contact Human Resources at employ@louisville.edu.

Preparing for Orientation Day

We will help you take care of getting most things done at orientation, but there are some things you can do to prepare.

1

Activate Workday account

You should receive a Welcome email from Workday to activate your new employee account, including instructions to complete critical onboarding tasks.  

  • Activate your account using the Identity Management Portal link to obtain your UofL userID and set up a password.  

  • You will need your seven-digit employee ID number for this step. If you do not know your ID number, please call or email HR Services at 502-852-6258 or hrservices@louisville.edu.  

2

Bring your necessary documents

Visit HR Services in-person on orientation day to complete your I-9 Verification.

  • If you are completing virtual orientation, employment verification must be completed in-person at HR Services (MITC Building) within 3 days of your hire date.
  • Review and bring acceptable identification documents.

3

Check out your benefits!

You will be able to make your benefits elections in Workday 2–3 days after your start date, and elections must be made within 30 days.