New Faculty Orientation

Two orientation dates are available for faculty beginning July 1 and August 1. Please call the HR office ahead of time at 852-6542 if you require any special accommodations or have any questions or concerns.

When and Where

Student Activities CenterJuly 1 Orientation Information

Date: Monday, July 1, 2019 (8:30 - 12:00 pm)

Location: Student Activities Center (SAC), Room W116 & W117 (located next to Canon Print Services, in the new addition of the SAC.)

Parking: Parking will be available in the Floyd Street Parking Garage. Click for detailed directions. Make sure to enter in the visitor parking entrance.

University ClubAugust 1 Orientation Information

Date: Thursday, August 1, 2019 (8:00 - 4:30 pm)

Location: University Club, Ballroom B-C: 200 East Brandeis Ave, Louisville, KY 40208

Parking: Parking is available at the University Club. Click here for detailed directions.

Preparing for your First Day

To help make your onboarding process at UofL as easy as possible, there are many things you can begin to review and prepare for your first day.

Complete New Hire Payroll Paperwork
Complete a new hire packet, print and bring it with you to orientation.  This includes your direct deposit form, W-4, etc.  You will also need to provide a voided check for your direct deposit.

Complete Electronic Form I-9
Visit, and complete the required information prior to your start date. The University of Louisville employer code to access the site is 11443.  After you have completed this, you will complete a second section of the I-9 in orientation.

Review University Benefits
You can begin reviewing our benefits options at any time. A benefits counselor will be available at orientation to provide an overview of our plans and answer questions.  You must elect your benefits and enroll within 30 days of your start date.

Submit an online photo for your UofL Cardinal Card (Optional)
As an option to you, you can submit a photo prior to attending orientation. Otherwise your photo will be taken at your orientation session.

Obtain a Retirement Contribution Waiting Period Waiver Letter (If Applicable)
If you worked at another college or university, non-profit research organization, or governmental agency prior to joining the university, you may be able to waive the 12 month waiting period for university retirement contribution. To do so, you will need a letter from your previous institution. Check if you qualify and learn more.

What to Bring to Orientation

☐  Completed New Hire Packet

☐  Original documents of proof of identification and eligibility to work to complete the second section of the I-9.  View Acceptable Documents.(Make sure you have completed the first section already)

☐  Original social security card for payroll purposes.

☐  Voided check for direct deposit.

☐  Foreign nationals working on a visa need to bring passport and employment authorization documentation.

New Employee Online Training

As a supplement to our New Employee Orientation, your second step of onboarding will be to complete the online training and review additional materials within 30 days of your hire date.  You can start this at anytime. Click here to begin.

New Employee Onboarding Checklist

Let the New Faculty Onboarding Checklist guide you through your onboarding process and help you complete items by their designated due dates.

Helpful Links

New Employee Resources

New Faculty Orientation Agenda (PDF) (coming soon)

New Faculty Orientation PowerPoint Presentation (coming soon)

NEO Severe Weather Plan - procedure for if the university is closed or delayed due to snow or severe weather