Vacation Leave Adjustments
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Each year on December 31st, an annual leave adjustment ensures that employees do not carry forward more than two times the amount the employee is currently eligible to accrue. Any employee that has leave accumulated over their maximum accrual carryover will have their leave balance adjusted back to their maximum accrual amount. The maximum accrual carryover is based on years of service, exemption status and full-time equivalency (FTE). Accrual hours and maximums are prorated if less than 1.00 FTE. The last day to use any excess accrual leave for monthly employees and biweekly employees is December 31st of the current calendar year. This change will be reflected in Workday on January 1st. Note: Through the Shared Leave Program, you can support colleagues during medical leave. If someone exhausts their paid time off, donated leave can help. You may donate unused vacation or sick leave, up to 24 sick days per year and unlimited vacation days. Donations are voluntary and appreciated. Review the Shared Leave Policy, donate or request shared leave or contact HR at leaveadm@louisville.edu.
Exempt (monthly) Employees:
Exempt (Monthly) Employee Annual Leave Accrual Chart | ||||
| After Year(s) Service | 37.5 Hour Schedule | 40 Hour Schedule | ||
| Annual Accrual Hours | Max. Carryover Hours | Annual Accrual Hours | Max. Carryover Hours | |
| <1 | 112.50 | 112.50 | 120.00 | 120.00 |
| 1 | 120.00 | 240.00 | 128.00 | 256.00 |
| 2 | 127.50 | 255.00 | 136.00 | 272.00 |
| 3 | 135.00 | 270.00 | 144.00 | 288.00 |
| 4 | 142.50 | 285.00 | 152.00 | 304.00 |
| 5 | 150.00 | 300.00 | 160.00 | 320.00 |
| 6 | 157.50 | 315.00 | 168.00 | 336.00 |
| 7+ | 165.00 | 330.00 | 176.00 | 352.00 |
Non-Exempt (bi-weekly) Employees:
Non-Exempt (Bi-weekly) Employee Annual Leave Accrual Chart | ||||
| After Year(s) Service | 37.5 Hour Schedule | 40 Hour Schedule | ||
| Annual Accrual Hours | Max. Carryover Hours | Annual Accrual Hours | Max. Carryover Hours | |
| <1 | 75.00 | 75.00 | 80.00 | 80.00 |
| 1 | 82.50 | 165.00 | 88.00 | 176.00 |
| 2 | 90.00 | 180.00 | 96.00 | 192.00 |
| 3 | 97.50 | 195.00 | 104.00 | 208.00 |
| 4 | 105.00 | 210.00 | 112.00 | 224.00 |
| 5 | 112.50 | 225.00 | 120.00 | 240.00 |
| 6 | 120.00 | 240.00 | 128.00 | 256.00 |
| 7 | 127.50 | 255.00 | 136.00 | 272.00 |
| 8 | 135.00 | 270.00 | 144.00 | 288.00 |
| 9 | 142.50 | 285.00 | 152.00 | 304.00 |
| 10 | 150.00 | 300.00 | 160.00 | 320.00 |
| 11 | 157.50 | 315.00 | 168.00 | 336.00 |
| 12 | 165.00 | 330.00 | 176.00 | 352.00 |
Please direct any questions to leaveadm@louisville.edu.