Per policy PUR 8.00 Purchase from Stockroom, “the Stockroom is the designated source from which all budgetary units are required to purchase supplies such as paper products, maintenance supplies, and other miscellaneous supplies. Items available at the Stockroom must not be purchased from any other source.”
Per policy PUR 7.00 Purchase of Office Supplies, “office supplies are to be purchased through the University’s contracted vendor”. As of November 2020, the University’s contracted vendor is Staples.
Per policy PUR 3.00 Purchase by Competitive Sealed Bidding, “the University is required to solicit formal invitations for commodities and non-professional services, including construction, where University annual spend exceeds $40,000.00”. Purchases $20,000-$39,999 require three (3) quotes, regardless of funding source.
The Request for Proposal (RFP) process may also be used to procure professional services (via a Personal Service Contract)
Professional services are procured through the establishment of personal service contracts. Examples of such services that must be provided through a personal service contract include, but are not limited to, consultants, doctors, employee search firms, nurses, lawyers, engineers, and architects. More information can be found at http://louisville.edu/purchasing/policies/pscs and policy PUR 11.00 Personal Service Contract.
A subaward is a second-tier award issued by a pass-through entity to carry out part of an award. More information can be found at https://louisville.edu/research/spa/subrecipient-monitoring/subrecipient and policy RES 2.07 Subrecipient Monitoring and Management.
All service agreements (e.g., speakers, presenters), Memorandums of Agreement, and Memorandums of Understanding need to be submitted to the Dean’s Office for review, approval, and submission for university-level review and approval.
Purchase Order or Payment Request
Subaward or Personal Service Contract (see PROCEDURES 2. Sub-award or Personal Service Contract)