Procurement Services Forms
Authorization for Move Form (Employee and Office/Lab Move) - *New form effective 3/1/2023
Bidder's List Application Form (to be completed only by vendors wanting to be placed on the Bid/RFP list)
Cellular/Mobile Device and Service Plan Stipend Request Form
Information Security Risk Assessment Form
Kentucky Sales and Use Tax Exemption on Purchases
Liquidation Request Form - This form should be used by departments to liquidate remaining encumbrances only.
Request to Purchase Motor Vehicle
Single/Sole Source Justification Instructions and Form *(Note: Not to be used for Personal Services Contracts)*
Recycled Content/Recovered Materials Certification
PERSONAL SERVICE CONTRACT FORMS**
PSC Invoice Form - Requesting departments must attach form to all PSC invoices funded by the State
OTHER DEPARTMENTAL FORMS
Inventory Control/Surplus Property Forms
KENTUCKY PREFERENCE CLAIM FORMS
Vendors claiming either Kentucky Resident Bidder Status or Qualified Bidder Status under KRS 45A.490 to 45A.494 shall submit with bid/proposal the appropriate claim form with supporting documentation of the respective status. Claims for Resident or Qualified Status not submitted at time of bid will not be accepted.
ARCHITECT/ENGINEER, CONSTRUCTION, AND RENOVATION FORMS
Submission of forms: Firms (AE, CM's and General Contractors, etc.) shall submit a single page invoice or change order document along with complete backup information to the: Owner Representative, UPDC, PPD, etc., as established in the contract documents for review and approval. Failure to comply may delay payment or authorization to your firm.
Questions regarding this process should be addressed to Jamie Peck .
Invoice/Receiving Report for Technical Services and Construction Contracts
**For forms, please contact purchase@louisville.edu