Procurement Services Forms
Bidder's List Application Form (to be completed only by vendors wanting to be placed on the Bid/RFP list)
Liquidation Request Form - This form should be used by departments to liquidate remaining encumbrances. If the Purchase Order has had no AP activity posted against it, the receiver must be canceled and the Buyer in Purchasing contacted to cancel the Purchase Order and Requisition. If the Purchase Order has had AP activity posted against it, complete the form and select "Submit." No partial liquidations to reduce the amount of the open encumbrance can be processed; only full liquidations are possible. Questions regarding this form or procedure should be directed to POSYS@louisville.edu .
Single/Sole Source Justification Instructions and Form *(Note: Not to be used for Personal Services Contracts)*
PERSONAL SERVICE CONTRACT FORMS
OTHER DEPARTMENTAL FORMS
KENTUCKY PREFERENCE CLAIM FORMS
Vendors claiming either Kentucky Resident Bidder Status or Qualified Bidder Status under KRS 45A.490 to 45A.494 shall submit with bid/proposal the appropriate claim form with supporting documentation of the respective status. Claims for Resident or Qualified Status not submitted at time of bid will not be accepted.
ARCHITECT/ENGINEER, CONSTRUCTION, AND RENOVATION FORMS
The multi-part paper copy of the Invoice and Change Order forms for Construction and Renovation projects have been discontinued, and have been replaced with the following electronic PDF version of these same documents. Both are created to enable you to type directly on the form.
Submission of forms: Invoice and Change Order forms still require original signatures; therefore, they must be submitted in hard copy format from the submitting firm, and CAN NOT be submitted electronically. Firms (AE, CM's and General Contractors, etc.) shall submit a single page invoice or change order document along with complete backup information to the: Owner Representative, UPDC, PPD, etc., as established in the contract documents for review and approval. Failure to comply may delay payment or authorization to your firm.
Questions regarding this process should be addressed to Amber Horn .