Job Description Instructions
For Job Description Form, click here.
For the PDF instructions, click here.
Breaking Down the Job Description Form:
|Job Title||Include preferred job title. Compensation will recommend final titles to ensure accuracy and consistency across the university.|
|Reports To||Use the title of the job to which this job reports, not the manager's name (e.g. Director-Total Rewards)|
|Department||Use the name of the department, not a department code or number (e.g., Human Resources)|
|Job Summary||The Job Summary should outline the high-level responsibilities of the job, not go into details of responsibilities.|
|Essential Duties & Responsibilities||List the primary duties and responsibilities of the job. This should not be a task list or desk procedures, but the top 4 to 7 responsibilities of the job. List the duties in descending order of impact/time.|
|Minimum Requirements||List the minimum requirements for candidates to be considered for the job. Candidates that do not meet these minimum requirements cannot be considered for the job. Include education, work experience, certification, system or technology experience or other skills that are required.
Bachelor’s degree in __________________ or equivalent combination of education and work experience.
X years’ experience in__________________.
Proficient in MS Outlook, Word, Excel, PowerPoint.
Effective oral, written and interpersonal communication skills.
Certification in ____________________.
|Preferred Qualifications||List any preferred qualifications that the ideal candidate would have. This may include an advanced degree, a specific type of experience, preferred certifications, etc.|
|Competencies||List Competencies relevant to this job. For example, a director-level job may have the following competencies:
|Physical Requirements||List the physical demands of the job that the candidate/incumbent is required to be able to perform. Most office jobs will be the same, but certain jobs may have additional requirements due to the specialized nature of the job. For example:
Requires working in a typical office environment with sitting and regular use of a computer, the ability to see, hear and use office equipment and occasional standing, stooping and lifting up to 20 lbs. May require occasional travel between University buildings to meet with others.