University of Louisville
2323 S. Brook St.
Louisville, KY 40208
Brand Identity & Visual Standards
Guidelines for creating UofL-branded marketing materials and websites
The University of Louisville has official social media accounts on the following platforms:
These accounts are overseen by the Office of Communication & Marketing, which follows the sites’ specific guidelines regarding appropriate content (e.g. nudity, profanity, etc.).
This document does not affect other UofL policies that may apply to use of social media, including, but not limited to, harassment policy, computer use policy, workplace violence policy, university web policy. If your use of social media violates any of the institution’s policies in another forum, it will also violate them in an online forum.
UofL reserves the right to hide or delete comments/posts from its social media channels if the content is inaccurate, inappropriate, libelous or incendiary.
The University of Louisville tries to respond in a timely manner to comments that merit responses – such as questions regarding dining hours or parking tickets – and forwards questions to the appropriate offices to facilitate accurate dialogue.
The following guidelines are in response to negative comments, criticisms on social media:
If a university crisis situation arises that merits an immediate statement released by the president or another member of the administration/board, that statement will be shared in full via the university’s official Facebook and Twitter channels. Follow up messaging will also be shared as appropriate on those channels.Back to the top
In the event of an emergency, such as inclement weather, active shooter, power outage, fire or water main break, the messaging will be shared on the university’s official Facebook and Twitter channels. Follow up messaging will also be shared as appropriate on those channels.Back to the top
The University of Louisville strongly recommends that any personal social media pages referencing an employee’s affiliation with the university includes a disclaimer that your content is yours alone and not a direct reflection of the university’s view.
UofL recommends refraining from including the university’s name or your associated program in your title or username.
Employees must remain in compliance with UofL’s policies regarding the use of company-owned computers or other electronic devices. The personal use of social networking sites must not occur during working time or through the use of UofL equipment or facilities. Employees may, however, access social media sites during breaks and lunchtimes.
Employees are not to use social media to make harassing, threatening, discriminatory, profane, obscene, sexually explicit, racially derogatory or homophobic comments to disparage employees, students, patients or anyone associated with or doing business with UofL.
Users of social media websites are personally responsible for their commentary. Users can be held personally liable for commentary that is considered defamatory, obscene, proprietary or libelous to any offended party.
Employees are cautioned not to have expectation of privacy while using UofL equipment, facilities or Internet for any purpose. Postings can be reviewed by anyone. UofL reserves the right to monitor comments or discussions about its employees, clients and the industry, posted by anyone, including employees and non-employees, on the Internet.
For the social media policy specifically pertaining to patient confidentiality and proprietary information at UofL Physicians or UMC, visit: https://www.uoflphysicians.com/sites/default/files/pdf-files/policies-procedures/UofL%20Physicians%20Code%20of%20Conduct.pdf.Back to the top
University of Louisville-affiliated social media pages, including individuals schools and units, departments and offices, Registered Student Organizations, housing, dining, etc., should try to adhere to UofL’s general guidelines and branding. Official UofL social posts are open to sharing by any affiliated page, and the University of Louisville reserves the right to share from any affiliated page and will tag the responsible parties as appropriate. Before starting a social media site for your college, unit, department or organization, get approval from a supervisor or director first. Only UofL employees authorized by their college, department or unit may be an administrator for university social media websites.
For content/event promotion consideration on any official UofL social page, email firstname.lastname@example.org.
Some examples include:
It is important to note that any entity or organization maintaining a UofL-affiliated social media page must take full responsibility for the content.
Any social media site that relates to or uses the UofL name must be public. Any social media page that is made private is considered a personal page and may not use the UofL name. A private page is available only to users who have permission to access content.Back to the top
In the event that a student employee or temporary employee is put into place as a social media administrator, that employee must be made aware of these guidelines and are subjected to consequences should any policy be violated.Back to the top
Employees may not disclose any confidential information of or about UofL, its vendors, suppliers, students or patients.
Some topics can present significant risk to the organization and should not be discussed on social media. Examples include, but are not limited to:
Negative comments from employees about UofL on social media sites can adversely impact the university’s image. If there are concerns about UofL, these concerns should be documented internally so that they can be considered and addressed as appropriate. Employees may contact the compliance office at 502-852-8305.
Any concerns about an employee’s social media usage, including potential violations, can be directed to Human Resources, 502-852-6542.Back to the top
The University of Louisville staunchly supports the freedoms established by the First Amendment, however we must ensure our advertising does not appear alongside content considered by many to be intolerant and offensive. Sometimes, through third party affiliates, this ad content may inadvertently appear on a website considered divisive. Suggested language in response to this discovery: “Thanks for letting us know. With ad servers, digital ads can get placed on unapproved sites. We are addressing this.”
Creating a successful social media page requires careful planning and resource allocation. Before you begin to use social media on behalf of the University of Louisville, please remember the following:
Sharing UofL news, events or promoting faculty, staff and student work through social media is an effective and low-cost way to engage various audiences of the university. In addition to the general guidelines discussed above, employees creating or posting on social media sites on behalf of UofL should remember:
Oftentimes, social media can be a trial-and-error process; what generates engagement for one unit or school may not on another. Use social media channels’ analytics pages to understand what resonates best and when to inform you of further content strategies.