MEPN Clinical Compliance

MEPN Clinical Compliance Requirements

You are required to submit your clinical compliance documents electronically through the appropriate platform by the appropriate deadlines.  It is the student’s responsibility to maintain clinical compliance. Additional detailed instructions and links are at the bottom of this page.

Master's Entry into Professional Nursing program clinical compliance deadline is April 15th for summer term, August 5th for fall term, December 10th for spring term.  Materials are not allowed to expire during the term of enrollment.  The term runs from the first day of class through the last day of final exams.

Clinical Compliance information to assist with uploading documents into CastleBranch : Clinical Compliance (panopto.com)

  1. CPR Certification:
    Must complete CPR training through the American Heart Association: BLS for Healthcare Providers.
  2. HIPAA Training Courses:
    Registering for HIPAA courses offered via the CITI platform (www.citiprogram.org) Upon completion, a printout of the completion page for HIPAA security and HIPAA basic must be submitted to the School of Nursing. Required prior to first semester of clinicals. Does not have to be renewed unless notified by the university.
    Requirement fulfilled by submitting a copy of the Completion Page.
  3. Bloodborne Pathogen Compliance:
    Course offered online by the university on the Department of Environmental Health and Safety DEHS website.  Provides a Certificate of Completion. 
    Required Yearly.
    Requirement fulfilled by submitting a copy of the Certificate of Completion.
  4. Nursing Student Liability Insurance:
    Effective date of policy should be first day of semester.  Nursing Student Coverage with minimum limits of $1,000,000 to $3,000,000.It may take 4-6 weeks to receive your policy after you apply.
    Requirement fulfilled by submitting a copy of the policy cover page that has been issued with an effective date and coverage limits. An application is NOT proof of coverage.
  5. Nurse Aide Training:
    The NAT requirement can be met in one of four ways:
    • Successful completion of NURS 221: Principles of Basic Patient Care with a C or higher.
    • Submission of documentation of 100 hours of direct health patient care work experience within the past 12 months OR 1000 hours of employment within 10 years of upper division clinical compliance deadline. If you are currently working in health care, do not assume your work assistance will meet this requirement. Please check the NAT FAQ document. Submit Work Validation Form (see form submission instructions | access work validation form [PDF]). For questions or issues regarding this process, please email .
    • Documentation of completion of a Medicaid approved State Registered Nursing Aide Program. Students are not required to take the SRNA certificate exam.
    • Active certification as a State Registered Nursing Aide (SNRA). Students meeting this requirement must submit proof of SNRA certification from the Nurse Aide Registry.
  6. Immunization Compliance:
    This must be completed at the Campus Health Services office. Questions concerning the Health Science Campus requirements can be directed to immunize@louisville.edu.  For a list of required immunizations go to:  http://louisville.edu/campushealth/information/immunizations/health-professional-students/health-professional-students-immunizations
    Requirement fulfilled through submission to Campus Health Services and CastleBranch Compliance Tracker.
  7. Drug Screening:
    Please go to the following website for instructions on how to register for the test: https://portal.castlebranch.com/IP65/spif/IP70/IP70dt.  Use the same account that you used when you established your background check. If you don’t know your account information, contact the CBC Customer Service Department at (888) 666-7788 ext. 7194.  Your package code for MEPN is IP70dt.

    Required for first semester clinicals. Drug tests must be submitted 6 months or less prior to the semester clinical compliance date.

    Requirement fulfilled upon the SON receipt of test results from the Castlebranch company. All results will be kept confidential. No document submission required by student.
    The testing site closest to you can be found on the Castlebranch.com website. Please keep your login and password in case it is needed for future use. Students will be required to pay for the testing.
    You will receive the results of your drug screen. However, if you are unable to provide evidence of a negative drug screen, you will not be allowed to attend clinical and thus must withdraw from all clinical courses.  Please note that Kentucky Revised Statute (KRS) 314.031 has mandatory reporting requirements for licensed nurses that the SON must follow.
  8. Clinical Compliance Student Consent and Release Form
    Requirements fulfilled upon submission to CastleBranch.

  9. COVID Verification:
    One of the following is required: 1) Proof of COVID-19 vaccination(s) documented on the CDC card.  NOTE:  the CDC COVID-19 Vaccination Record is the only acceptable vaccine documentation.  Vaccine documentation  must include the vaccine manufacturer.  Provide COVID vaccine card (submit even if you have only received 1st dose of a 2-dose series, must re-submit updated card upon 2nd vaccination).  OR 2) An Exemption note approved by UofL Campus Health.  Exemption Form available on Campus Health webpage. Instructions for uploading the COVID immunization record (outside KY only) or Request for Exemption form to Campus Health are listed below.

All students must also submit appropriate COVID vaccine documentation to the School of Nursing (see link below based upon enrollment date).

Directions for submitting out-of-state COVID vaccine or exemption form to Campus Health:

  • Proceed to Campus Health patient portal:  https://louisvilleportal.pointnclick.com
  • Log into the site using ULINK@louisville.edu and ULINK password.
  • Confirmation page will open, enter your date of birth.
  • Patient portal will open.
  • Click on Immunization Upload at the bottom of the menu.
  • Click on Add Immunization Record button to upload vaccine records from outside Kentucky (if vaccinated in KY, you do not need to submit.) OR Click on Downloadable Forms on the left side of the page.
  • Download COVID Vaccine Religious Exemption form OR Medical Exemption Form.
  • Complete your exemption form.
  • On the immunization Upload page, click the Add Immunization Form to upload your exemption form.
  • Once finished uploading your form, click SAVE.

Students admitted for Summer 2021
You may upload your proof of compliance documents using the MEPN Clinical Compliance upload form.

Students admitted for Summer 2022 and Summer 2023

You will use the CastleBranch Compliance Tracker. Cost $123.  Package code:  IP70multiyear

  1. Minimum Technical Standards Attestation Form
    Please access the Minimum Technical Standards Attestation Form to view and sign this document.