BSN Clinical Compliance

Clinical Compliance Requirements

Upper Division

Admitted upper division students are required to submit clinical compliance documents electronically by the appropriate cohort deadline. The School of Nursing uses Castlebranch for new students entering all School of Nursing pre-licensure programs. Castlebranch will manage all student documents, however it is the student's responsibility to maintain clinical compliance. Admitted upper division students will receive more information regarding how to complete their clinical compliance and purchase their compliance tracker in their upper division admission packet.

Bachelor of Science in Nursing program clinical compliance deadlines:  Fall upper division admits August 5th; Spring upper division admits December 10th.  Materials are not allowed to expire during the term of enrollment.  The term runs from the first day of class through the last day of final exams.

  1. CPR Certification:
    Must complete CPR training through the American Heart Association: BLS for Healthcare Providers OR American Red Cross BLS for Healthcare Providers.
  2. HIPAA Training Courses:
    Register for HIPAA courses via the CITI platform (www.citiprogram.org). Upon completion, a printout of the completion page for HIPAA security and HIPAA basic must be submitted to the School of Nursing. Required prior to first semester of clinicals. Does not have to be renewed unless notified by the university.
    Requirement fulfilled by submitting a copy of the Completion Page.
  3. Bloodborne Pathogen Compliance:
    Course offered online by the university on the Department of Environmental Health and Safety DEHS website. Provides a Certificate of Completion.
    Required Yearly.
    Requirement fulfilled by submitting a copy of the Certificate of Completion.
  4. Professional Liability Insurance:
    Please apply early. It may take 4-6 weeks to receive your policy after you apply. Effective date of policy should be first day of semester. Nursing Student Coverage with limits of $1,000,000 to $3,000,000.
    Requirement fulfilled by submitting a copy of the policy cover page that has been issued with an effective date and coverage limits. An application is NOT proof of coverage.
  5. Nurse Aide Training:

    The NAT requirement can be met in one of four ways:

    • Successful completion of NURS 221: Principles of Basic Patient Care with a C or higher.
    • Submission of documentation of 100 hours of direct health patient care work experience within the past 12 months OR 1000 hours of employment within 10 years of upper division clinical compliance deadline. If you are currently working in health care, do not assume your work assistance will meet this requirement. Please check the NAT FAQ document. Submit Work Validation Form (see form submission instructions [PDF] | access work validation form). For questions or issues regarding this process, please email .
    • Documentation of completion of a Medicaid approved State Registered Nursing Aide Program. Students are not required to take the SRNA certificate exam.
    • Active certification as a State Registered Nursing Aide (SNRA). Students meeting this requirement must submit proof of SNRA certification from the Nurse Aide Registry.
  6. Immunization Compliance:
    This must be completed at the Campus Health Services office. Check with the immunization specialist at 502-852-2708 to confirm you are in compliance. For list of required immunizations go to: http://louisville.edu/campushealth/information/immunizations/health-professional-students/health-professional-students-immunizations
    Requirement fulfilled through notification from Campus Health Services to the School of Nursing. No document submission required by student.
  7. Drug Screening:
    Please go to the following website for instructions on how to register for the test: https://portal.castlebranch.com/IP65. Use the same account that you used when you established your background check. If you don’t know your account information, contact the CBC Customer Service Department at (888) 666-7788 ext. 7194. Your package code for Owensboro Extension is IP69dt

    Required for first semester clinicals. Drug tests must be submitted 6 months or less prior to the semester clinical compliance date.

    Requirement fulfilled upon the SON receipt of test results from the Castlebranch company. All results will be kept confidential. No document submission required by student.
    The testing site closest to you can be found on the Castlebranch.com website. Please keep your login and password in case it is needed for future use. Students will be required to pay for the testing.
    You will receive the results of your drug screen. However, if you are unable to provide evidence of a negative drug screen, you will not be allowed to attend clinical and thus must withdraw from all clinical courses. Please note that Kentucky Revised Statute (KRS) 314.031 has mandatory reporting requirements for licensed nurses that the SON must follow.
  8. Clinical Compliance Student Consent & Release Form:
    Please access the Clinical Compliance Student Consent and Release Form to view and sign this document. Please ensure the witness section is also complete before submitting.
    Requirements fulfilled upon SON receipt of signed form.

  9. COVID Verification:
    One of the following is required: 1) Proof of COVID vaccination(s) documented on the CDC card.  NOTE: the CDC COVID-19 Vaccination Record is the only acceptable vaccine documentation.  Vaccine documentation must include the vaccine manufacturer.  Provide COVID vaccine card (submit even if you have only received 1st dose of a 2-dose series, must re-submit updated card upon 2nd vaccination). OR 2) An Exemption note approved by UofL Campus Health. Exemption Form available on Campus Health webpage. Instructions for uploading the COVID immunization record (outside KY only) or Request for Exemption form to Campus Health are listed below.

All students must also submit appropriate COVID vaccine documentation to the School of Nursing (see link below based upon enrollment date).

Directions for submitting out-of-state COVID vaccine or exemption form to Campus Health:

  • Proceed to Campus Health patient portal:  https://louisvilleportal.pointnclick.com
  • Log into the site using ULINK@louisville.edu and ULINK password.
  • Confirmation page will open, enter your date of birth.
  • Patient portal will open
  • Click on Immunization Upload at the bottom of the menu.
  • Click on Add Immunization Record button to upload vaccine records from outside Kentucky (if vaccinated in KY, you do not need to submit.) OR Click on Downloadable Forms on the left side of the page.
  • Download COVID Vaccine Religious Exemption Form OR Medical Exemption Form.
  • Complete your exemption form.
  • On the Immunization Upload page, click the Add Immunization Form to upload your exemption form.
  • Once finished uploading your form, click SAVE.

Directions for submitting COVID vaccine documentation to School of Nursing:
Please submit to CastleBranch Compliance Tracker

  1. Minimum Technical Standards Attestation Form
    Please access the Minimum Technical Standards Attestation Form to view and sign this document.

  2. Student Handbook Acknowledgement Form
    Please access the Student Handbook Acknowledgement form to view and sign this document. A signed Acknowledgement form is due at time of first clinical compliance deadline and annually each Fall semester by 11/1.

  3. Please access the Physical Examination Attestation Form to view and sign this document. This requirement is fulfilled by uploading a signed copy of the form to the CastleBranch compliance tracker. A signed Attestation form is a one-time requirement due at time of first clinical compliance deadline for Louisville students and prior to second semester for Owensboro students.