RN-BSN NURS 476-50 Course Compliance

Requirements

The semester you take the course determines your clinical compliance deadline:

  • Fall Semester Deadline August 5th
  • Spring Semester December 10th
  • Summer Semester April 15th  

The required items are submitted via Castlebranch, Campus Health, and OnBase. No materials are submitted to the School of Nursing.

CastleBranch: Background Check & Drug Screen

You use the same CastleBranch account for your criminal background check and your drug test. Keep your CastleBranch login username and password.  If you don't know your account information, contact the Customer Service Department at (888) 666-7788, ext. 7194.

  • Criminal Background Check: Students are responsible for the CastleBranch fees. The background check should be ordered no later than 5 business days prior to the clinical compliance deadline. Use the same CastleBranch account that you used when you requested a drug test.  If you have not completed your Drug Test, you may select the Background Check-Drug Test package. 

CastleBranch Background Check Instructions: 

      • Select "Place Order" from the dropdown box select BSN and the Louisville Campus.
      • Select the "NI53 Background Check - Drug Test Package".
        • If you already submitted a drug test, select "Criminal Background Check" only
  • Drug Screening: Students are responsible for the CastleBranch fees. Go to the following CastleBranch website to register for the test. Use the same account that you used when you established your background check. If you have not completed your Background Check, you may select the Background Check - Drug Test package.

CastleBranch Drug Screening Instructions:

      • Select "Place Order" from the dropdown box select BSN and the Louisville Campus.
      • Select the "NI53 Background Check - Drug Test Package"
        • If you already ordered a background check, select "Drug Test" only.

Campus Health: Immunizations


  • Submission of Vaccination Documents: For vaccinations not completed at Campus Health, students submit documentation electronically to Campus Health. Students may upload documentation to their Campus Health patient portal at louisvilleportal.pointnclick.com using their ULink username and password to log in.or they may email documents to the Campus Health Immunization Coordinator at .

UofL Campus Health and the UofL Health system are completely separate systems. If your information is on file at UofL Health, you will still need to submit proof of compliance to Campus Health.

COVID-19 vaccine requirements vary from clinical agency to agency. As such, agency restrictions could affect these options for students who are not vaccinated. Students can find the exemption request process for flu and COVID on the Campus Health webpage.

 

OnBase: All Remaining Documents

Upload the following documentation to the OnBase submission portal:

  • CPR Certification: Complete CPR training through the American Heart Association for Healthcare Providers (AHA) or the American Red Cross (ARC), only training through the AHA or ARC is acceptable, and upload certificate of completion.
  • Health Insurance: Upload the front and back of your current health insurance card.
  • Student Consent and Release Form: Sign and upload the form http://louisville.edu/nursing/academics/files/clinical-compliance-form.
  • Proof of Registered Nursing Licensure:  Upload the verification from the KBN registry (or state where you are licensed) with the expiration date clearly shown.
  • Bloodborne Pathogen Compliance: Only the online course offered by the University of Louisville is acceptable. Upload your Certificate of Completion.  

Instructions for the online training:

    • Go to www.louisville.edu/dehs/training
    • This will take you to a log in page; use your U of L username and password to log on.
    • Click on BioRaft
    • Under "on-line training courses" click on Bloodborne Pathogens Training.
    • After you are logged in, click “Launch”
    • Review modules
    • Take quiz (if you miss any, it will take you back to those questions until you receive 100%)
    • To get the certificate, you can go to www.louisville.bioraft.com, log in with your U of L username and password, go to “My Training”. This will list all of the training you have taken that is provided by DEHS. You can print a certificate from there. If you have problems contact DEHS at 502-852-6670.
  • HIPAA Training Courses: Registering for HIPAA courses offered via the CITI platform (www.citiprogram.org) required prior to first semester of clinicals. Does not have to be renewed unless notified by the university. Instructions for HIPAA Training

Registering on CITI for the first time:

    • Go to CITI website: www.citiprogram.org
    • From the home screen, click on Register at top right
    • Select Your Institution or Organization: Type University of Louisville in the first box ( do not check in the second box for Independent Learner Registration)  check the I agree and the I affirm boxes. Continue and follow directions.
    • Personal Information: Enter your first and last name, as recorded with the university.  Under email use your UofL email (userid@louisville.edu) as the email address. You can add another preferred address to the Secondary email address field, if you like.  If you do not use your primary UofL email address (not your PEA) in the first email field, your training results could be delayed in posting to iRIS. Please note: the email addresses entered here are the ones that any future password requests will be sent to; you are encouraged to use addresses that are stable and make sure to enter them without any typos. Continue to next step
    • Create Your Username and Password:  Follow the instructions on the page regarding size and criteria. The username and password can be anything of your choosing that is accepted by the system. Continue to Step 4
    • Information requested by UofL:  Complete the demographic information. Fields that are marked by an asterisk are required by the system. If you have a University of Louisville ID (Employee or Student), please enter it in the Employee Number field. Continue to next Step.
    • Click on “Learner Tools” next to “Active Courses.”   Click “Add a Course” at the bottom of the page.  If you would like to take the offered COVID-19 courses, you may do so at this time; however, you may also click “Not at this time” to proceed to HIPAA training.
    • Select ‘I know what I need to take, just show me the full menu of courses’. Click ‘Next’.  (Note:  Any HIPAA courses listed under the “Completed Courses” are outdated so please ignore these).
    • Select the HIPAA Privacy - Students and Instructors(ID: 109374) course.  Click ‘Next’.
    • You will be directed back to your Courses page.  Choose the HIPAA Privacy - Students and Instructors module under the “Courses Ready to Begin” to begin the training. 

KEEP A COPY OF ALL COMPLIANCE DOCUMENTS FOR YOUR RECORDS.