Travel

The University Travel area assists with all things travel related including employee reimbursements, travel cards, travel policies & procedures and the University-contracted travel agency. 

Connect with UofL Travel Team
Email:  (using travlcrd@louisville.edu will also come to same inbox)
Phone: (502) 852-8237

Requirements prior to booking Travel:

1. Notification to travelers and proxies.

2. Read Travel Policy.

3. Create Concur Profile for employee (students are to be booked as a guest); click on Anthony Travel icon below for more information.

4. Create Travel & Expense Profile. Employees should always check with their unit's business center for departmental travel processes. 

5. Request Travel Card (full-time employees) including card application and Blackboard testing. Must request travel card prior to receiving any notifications about Blackboard testing.

  • If requesting Student Travel Card, please reach out to  for approval; please include the following information:

1) Student Name/Employee ID
2) What is the travel for?
3) Is the conference/symposium/etc. open to students only or the public?
4) Is it a requirement for the student’s degree/course credit/graduation?

6. International Travel requires Provost approval. Employees should always check with their unit's business center for departmental travel processes.

 If the ProCard needs to be used for securing a hotel, please reach out to the  BEFORE making any reservations so they can ensure the card is setup to allow hotel bookings. If booking on behalf of a student,  MUST be notified and provide approval prior to booking any travel.  

If the traveler (faculty, staff, and graduate students) does not already have a travel card, they will need to obtain a travel card which will be presented at check in.  Reservations booked in Concur will be secured by the University’s card, but a different form of payment will need to be acquired prior to travel. Please have your travelers start the process of obtaining a travel card immediately. 

Click on the icons below for information:

 Anthony Travel - CONCUR

Travel Policy

Travel CardTravel & Expense Profile Request

Travel Card RequestTravel & Expense Financials System

 Local Hotels

Mileage & Meal ReimbursementsNon-Allowable Employee Reimbursements

Controller TalksInternational Travel

Miscellaneous Travel

Car Rental - Emerald Club account (Enterprise/National car rental)

University procurement cards should not be used to reserve or pay for faculty, staff or student travel expenses (except for registrations).

Non-Exempt Employee FLSA Travel Guidelines (per Human Resources website)

Travel Advancement Rules and Restrictions

Personal Car Rental - requires ULink login (not for Business use, personal use only)

Click on the icons below for information:

 Anthony Travel - CONCUR

Travel Policy

Travel CardTravel & Expense Profile Request

Travel Card RequestTravel & Expense Financials System

 Local Hotels

Mileage & Meal ReimbursementsNon-Allowable Employee Reimbursements

Controller TalksInternational Travel

Miscellaneous Travel

Car Rental - Emerald Club account (Enterprise/National car rental)

University procurement cards should not be used to reserve or pay for faculty, staff or student travel expenses (except for registrations).

Non-Exempt Employee FLSA Travel Guidelines (per Human Resources website)

Travel Advancement Rules and Restrictions

Personal Car Rental - requires ULink login (not for Business use, personal use only)

The Office of Finance and Administration serves all eligible faculty, staff, and students regardless of race, color, national origin, sex, disability, or age.

Budget & Financial Planning

Grawemeyer Hall
Rm LL14
Louisville, KY 40292
Bursar

Phone: 502-852-6503
Houchens Building
Suite 101
Louisville, KY 40292
Controller

Phone: 502-852-6164
Service Complex
2nd Floor
Louisville, KY 40292
Accounts Payable & Travel


Service Complex
2nd Floor, Rm 212
Louisville, KY 40292
Payroll Services

Phone: 502-852-2978
Service Complex
2nd Floor, Rm 223
Louisville, KY 40292

Operations

Grawemeyer Hall
Louisville, KY 40292