Travel

Anthony Travel Phone: 502-369-8400
Anthony Travel After hours: 888-645-4260
Anthony Travel Email: uofltravel@anthonytravel.com

Click the CONCUR button to book travel for U of L: enter userID email, click on sign into UofL AAD leading to Microsoft login:

Contact Internal UofL Travel Employees

University Travel Policy 

• Including Entertainment and Expense Reimbursement; Revised 08/2019

Several things are required before travel can be booked:

1. Read Travel Policy.
2. Watch Concur Online Training Video (approx. 23 minutes).
3. Create Concur Profile for employee (students are to be booked as a guest) – see Concur section below.
4. Create Travel & Expense Profile.
5. Apply for Travel Card (full-time employees only).
6. International requires Provost approval, employees should always check with their business center for departmental travel processes.

Travel Frequently Asked Questions

Travel Card

• Request a Travel Card: Please send requests for cards to travlcrd@louisville.edu. Please include employee ID in email and you must have an active T&E profile. Once the request is received, the travel team will send the employee an application and training instructions. The application will be prepopulated with the information from the travel and expense profile.

Concur

Please watch the Concur Online Training Video prior to booking travel (approx. 23 minutes)

• Setting Up Concur Travel Profile and assistance
• Booking for a Guest (i.e. students)
• Booking for Others (i.e. faculty and staff)
• Profile Update for Others and Primary Arrangers
• Search for specific flights
• Financial Trip Booking info

To request a Concur profile (employees only), please email the following details to Anthony Travel at uofltravel@anthonytravel.com, where they can create your profile:

• Name as listed on your government issued ID (must be identical)
• ULink login
• Department name
• Speed Type (Program Number)
• TSA Secure Flight Details (gender and date of birth)
• Work phone (cell phone is not required, but highly recommended)

Anthony Travel Management Services Pricing

PeopleSoft Travel & Expense (T&E) System

• T&E Travel Authorization
• T&E Expense Report
• T&E Submitting for Approval, Approval and Payment History
• T&E Approvals
• Pay Only Travel Requests
• Expense Profile Request Instructions

Access to make an Expense Profile Request is limited to select departmental financial staff. Please see your respective LFO or UBM with any questions.

For all Travel & Expense profile requests (add, delete, update), please do the following:

1. Log into PeopleSoft Financials.
2. Navigate to NavBar > Employee Self-Service > Travel and Expenses > Expense Profile Request
3. Select “Add a New Value” to request a new profile or modification an existing profile for an employee or to add a student.

Additional Useful Information for Travel

Non-Allowable Employee Travel Expenses & Reimbursement

• University procurement cards should not be used to reserve or pay for faculty, staff or student travel expenses (except for registrations).

Emerald Club account (Enterprise/National car rental)

International Travel Information (International travel requires Provost approval)

Mileage and Meal Reimbursement Information

Non-Exempt Employee FLSA Travel Guidelines (per Human Resources website)

Travel Advancement Rules and Restrictions