Travel

The University Travel area assists with all things travel related including employee reimbursements, travel cards, travel policies & procedures and the University-contracted travel agency. 

Connect with UofL Travel Team
Email: travel@louisville.edu (using travlcrd@louisville.edu will also come to same inbox)
Phone: (502) 852-8237

Requirements prior to booking Travel:

1. Notification to travelers and proxies.

2. Read Travel Policy.

3. Create Concur Profile for employee (students are to be booked as a guest); click on Anthony Travel icon below for more information.

4. Create Travel & Expense Profile. Employees should always check with their unit's business center for departmental travel processes. 

5. Request Travel Card (full-time employees) including card application and Blackboard testing. Must request travel card prior to receiving any notifications about Blackboard testing.

• If requesting Student Travel Card, please reach out to Financial Aid for approval; please include the following information:

1) Student Name/Employee ID
2) What is the travel for?
3) Is the conference/symposium/etc. open to students only or the public?
4) Is it a requirement for the student’s degree/course credit/graduation?

 If the ProCard needs to be used for securing a hotel, please reach out to the ProCard Office BEFORE making any reservations so they can ensure the card is setup to allow hotel bookings. If booking on behalf of a student, Financial Aid MUST be notified and provide approval prior to booking any travel.  

If the traveler (faculty, staff, and graduate students) does not already have a travel card, they will need to obtain a travel card which will be presented at check in.  Reservations booked in Concur will be secured by the University’s card, but a different form of payment will need to be acquired prior to travel. Please have your travelers start the process of obtaining a travel card immediately.