Accounts Payable

Workday Finance Go-Live Date: July 7, 2025.  We understand that transitioning to a new platform may take some adjustment and ask for patience as we make updates to our websites.  FY2025 Year-End Schedule (requires BI access)

The Accounts Payable area is responsible for Supplier Invoice Requests. Please reach out to us via email at acctspay@louisville.edu or via phone at (502) 852-6164 for our main office.

🕒 In order for the University of Louisville to remit payment through our finance system, Supplier Registration is required through Workday Strategic Sourcing (WSS). Please note that services should NOT be rendered until a Supplier has been approved and received a Supplier ID through Workday Strategic Sourcing (WSS). 

Connect with Accounts Payable Team
Departmental Tools
FAQs (includes departmental and supplier)
FAQs: Prepaid/Swift Cards
Forms (requires ULink login)
Payments
Supplier Tools

Departmental Tools

• How to make a Purchase & Payment Matrix (login to Blackboard > Content > All Course Materials, click on matrix Excel spreadsheet)
• Payment & Processing Schedule
• Relocation/House Hunting
• Supplier Invoice Request Guidelines
• Supplier Registration (department use only: login and submit form. If Supplier does not see notification, have them check Spam folder)
• Supplier Request and Credit Application Reference (used by departments needing UofL to be an external supplier)
• Swift Prepaid Card Manual
• W-9 Form (blank)
• UofL Credit References

Supplier Tools

• Foreign Suppliers: All payments outside of the United States will be sent as a Wire Transfer, must submit Create Supplier Invoice in Workday.
• Supplier Registration guide (used once department has submitted Supplier Registration request)
• Supplier Payment Methods
• Supplier Payment Terms

Payments To

• Payments to Individuals matrix (including Payments to and on behalf of Students)
• International Individuals: information on GLACIER Tax Compliance System
• Virtual Cards for Research Participants (Human Subjects) - Policy: Payments for Research Study Participants