Accounts Payable

Go-Live date for Workday Finance is July 7, 2025. As we wrap up our Fiscal Year-End and approach Go-Live, certain forms and processes will no longer be relevant. We understand that transitioning to a new platform may take some adjustment and ask for patience as we make updates to our websites. 

The Accounts Payable area is responsible for all University Purchase Order (PO) related and Payment Requests. Please reach out to us via email at acctspay@louisville.edu or via phone at (502) 852-6164 for our main office.

Please note that services should NOT be rendered until a Supplier has been approved and received a Supplier ID.

Connect with Accounts Payable Team
Departmental Tools
FAQs (includes departmental and supplier)
FAQs: Prepaid/Swift Cards
Forms (requires ULink login)
Payments
Supplier Tools

Departmental Tools

• Account Requests (Financials, BI, BAM) - Questions, please reach out to posys@louisville.edu
• AP Inquiry Training Guide
• Flowchart: PO vs Payment Request
• Flowchart: Purchasing via PO (with Vendor Quote or Agreement, including AP steps)
• Payment & Processing Schedule
• Payment Request Guidelines
• Procure-To-Pay Guidelines
• Relocation/House Hunting
• Supplier Request and Credit Application Reference (used by departments needing UofL to be an external supplier)
• Swift Prepaid Card Manual
• W-9 Form (blank)
• UofL Credit References

Supplier Tools

• Foreign Suppliers: All payments outside of the United States will be sent as a Wire Transfer
• Supplier Onboarding Registration instructions (used once department has submitted Supplier Onboarding request)
• Supplier Payment Methods
• Supplier Payment Terms

Payments To

• Payments to Individuals matrix (including Payments to and on behalf of Students)
• International Individuals: information on GLACIER Tax Compliance System
• Virtual Cards for Research Participants (Human Subjects) - Policy: Payments for Research Study Participants