Accounts Payable and Travel
The Accounts Payable area is responsible for all University Purchase Order (PO) related and Payment Requests, employee reimbursements, travel policies & procedures and the University-contracted travel agency. Please reach out to us via email at acctspay@louisville.edu or via phone at (502) 852-6164 for our main office.
Please note that services should NOT be rendered until a Supplier has been approved and received a Supplier ID.
Team Directory
Forms (requires ULink login)
Frequently Asked Questions (FAQs)
General - includes departmental and supplier
Departmental Tools
Account Requests (Financials, BI, BAM) - Questions, please reach out to posys@louisville.edu
Accounts Payable Payment & Processing Schedule
Accounts Payable Inquiry Training Guide
Supplier Onboarding: Department must initiate onboarding registration, using login with ULink userID/password, submitting on behalf of potential supplier with Supplier name and Supplier email. Services should NOT be rendered until Supplier has been approved and received a Supplier ID.
Payment Flowchart (PO Requisition vs Payment Request)
W-9 Form (blank)
University of Louisville Credit References
Supplier Tools
Supplier Onboarding Registration instructions: To be used once department has submitted Supplier Onboarding request.
Supplier Request and Credit Application Reference
Foreign Suppliers: All payments outside of the United States will be sent as a Wire Transfer
Payments To
Payments to Individuals matrix (including Payments to and on behalf of Students)
International Individuals: information on GLACIER Tax Compliance System
Virtual Cards for Research Participants (Human Subjects)
Policy: Payments for Research Study Participants (Human Subjects)