Accounts Payable
The Accounts Payable area is responsible for Supplier Invoice Requests. Please reach out to us via email at acctspay@louisville.edu or via phone at (502) 852-6185.
🕒 In order for the University of Louisville to remit payment through our finance system, Supplier Registration is required through Workday Strategic Sourcing (WSS). Please note that services should NOT be rendered until a Supplier has been approved and received a Supplier ID through Workday Strategic Sourcing (WSS).
Connect with Accounts Payable Team
Departmental Tools
FAQs (includes departmental and supplier)
FAQs: Prepaid/Swift Cards
Forms (requires ULink login)
Payments
Supplier Tools
Departmental Tools
- How to make a Purchase & Payment matrix (login to Blackboard > Content > All Course Materials, click on matrix Excel spreadsheet)
🚫Employees should not be using personal credit cards for work-related expenses other than for business travel, where a travel card is not acceptable (i.e. personal meals Travel Card).
👉Procure-to-Pay — Procurement Services
- Payment & Processing Schedule
- Relocation/House Hunting
- Supplier Invoice Request & Misc. Payment Request (job aid)
- Supplier Invoice Request Guidelines
- Supplier Registration (department use only: login and submit form. If Supplier does not see notification, have them check Spam folder)
- Supplier Request and Credit Application Reference (used by departments needing UofL to be an external supplier)
- Swift Prepaid Card Manual
- W-9 Form (blank)
- UofL Credit References
Supplier Tools
- Foreign Suppliers: All payments outside of the United States will be sent as a Wire Transfer, must submit Create Supplier Invoice in Workday.
- Supplier Registration guide (used once department has submitted Supplier Registration request)
- Supplier Payment Methods
- Supplier Payment Terms
Payments To
- Payments to Individuals matrix (including Payments to and on behalf of Students)
- International Individuals: information on GLACIER Tax Compliance System
- Virtual Cards for Research Participants (Human Subjects) - Policy: Payments for Research Study Participants