Accounts Payable and Travel

The Accounts Payable area is responsible for all University Purchase Order (PO) related and Payment Requests, employee reimbursements, travel policies & procedures and the University-contracted travel agency. Please reach out to us via email at or via phone at (502) 852-6164 for our main office.

Departmental Tools

Forms (requires ULink login)

Frequently Asked Questions


Supplier/Vendor Tools


Frequently Asked Questions (FAQs)

General - includes departmental and supplier

Prepaid/Swift Cards


Departmental Tools

Accounts Payable Payment & Processing Schedule

Accounts Payable Inquiry Training Guide

Supplier Onboarding: Department must initiate onboarding registration, using login with ULink userID/password, submitting on behalf of potential supplier with Supplier name and Supplier email. Services should NOT be rendered until Supplier has been approved and received a Supplier ID.

Payment Request Guidelines

Payment Flowchart (PO Requisition vs Payment Request)

Procure-To-Pay Guidelines

Swift Prepaid Card Manual

W-9 Form (blank)

University of Louisville Credit References

Supplier (Vendor) Tools

Supplier Onboarding instructions: To be used once department has submitted Supplier Onboarding request. 

Supplier Payment Methods

Supplier Payment Terms

Supplier Request / Credit Application Reference Document

Foreign Suppliers: All payments outside of the United States will be sent as a Wire Transfer

Payments To

Payments to Individuals matrix (including Payments to and on behalf of Students)

Distinguished Speakers

International Individuals: information on GLACIER Tax Compliance System

Virtual Cards for Research Participants (Human Subjects)

Policy: Payments for Research Study Participants (Human Subjects)

Budget & Financial Planning

Grawemeyer Hall
Room 20
Louisville, KY 40292


Phone: 502-852-6503
Houchens Building
Room 101
Louisville, KY 40292


Phone: 502-852-6164
Service Complex
2nd Floor
Louisville, KY 40292


Accounts Payable & Travel

Service Complex
2nd Floor, Rm 212
Louisville, KY 40292

Payroll Services

Phone: 502-852-2978
Service Complex
2nd Floor, Rm 223
Louisville, KY 40292

Position Management

Phone: 502-852-2346
Grawemeyer Hall
Room 20
Louisville, KY 40292