Accounts Payable

The Accounts Payable area is responsible for all University Purchase Order (PO) related and Payment Requests. Please reach out to us via email at acctspay@louisville.edu or via phone at (502) 852-6164 for our main office.

Please note that services should NOT be rendered until a Supplier has been approved and received a Supplier ID.

Connect with Accounts Payable Team
Departmental Tools
FAQs (includes departmental and supplier)
FAQs: Prepaid/Swift Cards
Forms (requires ULink login)
Payments
Supplier Tools

Departmental Tools

• Account Requests (Financials, BI, BAM) - Questions, please reach out to posys@louisville.edu
• AP Inquiry Training Guide
• Flowchart: PO vs Payment Request
• Flowchart: Purchasing via PO (with Vendor Quote or Agreement, including AP steps)
• Payment & Processing Schedule
• Payment Request Guidelines
• Procure-To-Pay Guidelines
• Relocation/House Hunting
• Supplier Onboarding: If supplier does not exist in financials system, UL Department must initiate onboarding registration using ULink credentials. Services should NOT be rendered until Supplier has been approved and received a Supplier ID (not just a Registration ID).
• Supplier Request and Credit Application Reference (used by departments needing UofL to be an external supplier)
• Swift Prepaid Card Manual
• W-9 Form (blank)
• UofL Credit References

Supplier Tools

• Foreign Suppliers: All payments outside of the United States will be sent as a Wire Transfer
• Supplier Onboarding Registration instructions (used once department has submitted Supplier Onboarding request)
• Supplier Payment Methods
• Supplier Payment Terms

Payments To

• Payments to Individuals matrix (including Payments to and on behalf of Students)
• International Individuals: information on GLACIER Tax Compliance System
• Virtual Cards for Research Participants (Human Subjects) - Policy: Payments for Research Study Participants