Accounts Payable

The Accounts Payable area is responsible for all University Purchase Order (PO) related and Payment Requests, employee reimbursements, travel policies & procedures and the University-contracted travel agency. Please reach out to us via email at or via phone at (502) 852-6164 for our main office.

Please note that services should NOT be rendered until a Supplier has been approved and received a Supplier ID.

Team Directory

Departmental Tools

Forms (requires ULink login)

Frequently Asked Questions


Supplier Tools

Frequently Asked Questions (FAQs)

General - includes departmental and supplier

Prepaid/Swift Cards


Departmental Tools

Account Requests (Financials, BI, BAM) - Questions, please reach out to

Accounts Payable Payment & Processing Schedule

Accounts Payable Inquiry Training Guide

Supplier Onboarding: Department must initiate onboarding registration, using login with ULink userID/password, submitting on behalf of potential supplier with Supplier name and Supplier email. Services should NOT be rendered until Supplier has been approved and received a Supplier ID.

Payment Request Guidelines

Flowchart: PO vs Payment Request 

Flowchart: Purchasing via PO (with Vendor Quote or Agreement, including AP steps)

Procure-To-Pay Guidelines

Swift Prepaid Card Manual

Supplier Request and Credit Application Reference (used by departments needing UofL to be an external supplier)

W-9 Form (blank)

University of Louisville Credit References

Supplier Tools

Supplier Onboarding Registration instructions (used once department has submitted Supplier Onboarding request)

Supplier Payment Methods

Supplier Payment Terms

Foreign Suppliers: All payments outside of the United States will be sent as a Wire Transfer

Payments To

Payments to Individuals matrix (including Payments to and on behalf of Students)

International Individuals: information on GLACIER Tax Compliance System

Virtual Cards for Research Participants (Human Subjects)

Policy: Payments for Research Study Participants (Human Subjects)

The Office of Finance and Administration serves all eligible faculty, staff, and students regardless of race, color, national origin, sex, disability, or age.

Budget & Financial Planning

Grawemeyer Hall
Rm LL14
Louisville, KY 40292

Phone: 502-852-6503
Houchens Building
Suite 101
Louisville, KY 40292

Phone: 502-852-6164
Service Complex
2nd Floor
Louisville, KY 40292
Accounts Payable & Travel

Service Complex
2nd Floor, Rm 212
Louisville, KY 40292
Payroll Services

Phone: 502-852-2978
Service Complex
2nd Floor, Rm 223
Louisville, KY 40292


Grawemeyer Hall
Louisville, KY 40292