Event Planning and Promotion

Reminder: Select a date that doesn’t overlap with the Work-Restricted Religious Holy Days Policy and Calendar.

Promote Your Event 

  1. UofL Calendar: Post your event in the  University Events Calendar and tag “College of Arts & Sciences” as well as your unit, e.g., Department of Biology.  

  2. Monday Memo:  Share your event with A&S faculty and staff through the bi-weekly Monday Memo. All Monday Memo submissions should be emailed to ascollege@louisville.edu, along with any relevant photos or flyers by 12 p.m. on the preceding Thursday. 

  1. Advancement Calendar: If your event has the potential to engage alumni and donors, complete the A&S Advanceement Planning Calendar. 

  1. Social Media:Promote your event on social media and tag the College’s account, @UofLCAS, for increased exposure. 

  1. UofL Today: The deadline for submitting to UofL Today is noon on the previous day, or noon on Friday for the Monday edition.  

  1. Submit a Story Idea:Submit a story idea to the Office of Communications and Marketing. All submissions are reviewed Thursday at 10 a.m. and, if determined newsworthy, OCM will follow up to further develop and disseminate your story through UofLNews.com, UofLMagazine, and the university’s social media channels. 

  1. Advising Weekly Newsletter:Share your event with  A&S students through the Advising Weekly Newsletter, which goes out every Monday,  by contacting Kourtney Hall.  

  1. Student News and Events Weekly Newsletter: Share your event with ALL UofL students through the Student News and Events Weekly Newsletter, which goes out every Monday. Submissions must be in by12 p.m. on the preceding Thursday. 

Venue and Catering 

Find and reserve space for your event, by using 25Live, the university’s reservation system. 

View FAQs. 

Request catering for your event through Louis Events and Catering, the university’s catering vendor. For questions or a custom request, contact catering@louisville.edu or 502.852.5211. 

Registration 

Microsoft Forms - As a UofL employee, you have access to the Microsoft Office 365 suite of products, which includes a form builder. Simply login with your UofL account to get started. 

Eventbrite - This is the preferred tool if you need to accept payment to register for your event. Request an account by contacting jill.riede@louisville.edu in UofL Merchant Services. 

Language Interpretation 

To coordinate your ASL interpreting needs, whether virtual or in-person, contact ASL Interpreting Services (ASL-IS) at office@asl-is.com or 502.594.5109. 

To coordinate foreign language interpretation, please contact Interpreter Services at Kentucky Refugee Ministries at krm-interpreter@kyrm.org or 502.479.9180 x557.