Welcome to the Student News and Events Submission Form

Please read carefully to ensure that your information is correctly submitted and forwarded to the appropriate area for publication.

General Posting Guidelines

1. Submissions should relate to official university business or to university-sponsored activities for students.
2. Only events and activities sponsored by the University of Louisville—its departments, schools, centers, organizations, and recognized student organizations will be accepted. Submitted events must be open to the entire university community. No commercial promotions or events will be accepted.
3. Announcements should be submitted using the on-line announcement submission form located at the bottom of this page. The submission form should be completed in its entirety. Incomplete submission forms will not be posted, nor will the submitter be notified.
4. Announcement text will be "cut and pasted" directly from the submission form. Student Activities Center Digital Signage submissions will be posted as submitted.
5. The following information will generally NOT be acceptedfor submission:
   • Business or commercial advertisements
   • Jobs—please post with the University Career Center (we will, however, accept posts for leadership applications)
   • Messages directed at a limited audience
   • Political campaigning of any kind, including Student Government campaigns
   • Personal notices or information
   • Individual lost and found information
   • Events and activities not sponsored by university organizations or departments
   • Violations of intellectual property rights, including the improper use of copyrighted material.
   • Defamatory content, obscenity, or depictions of violence.
   • Content that is hateful in language or image toward any race/ethnicity, gender, sexual orientation, religion, nationality, or political beliefs.

We reserve the right to deny, edit, or modify any submission inconsistent with university policies and procedures

Student Newsletters

Student News and Events (Weekly Email)

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Schedule for Student News and Events Weekly Email

Submissions must be in before noon on the Thursday immediately preceding publication on Monday.*
*Except where noted in the schedule below.

Fall 2024

The newsletter will go out every Monday starting August 12 – December 9.
There will be NO email on Monday, November 25 during Thanksgiving week.
All submissions for the December 2 issue will have a deadline of Wednesday, November 20 at noon.
Final email December 2.

Spring 2025

The newsletter will go out every Monday starting January 6 – May 5.
There will be NO email on Monday, March10 during Spring Break.
Final email May 5.

Summer 2025

The newsletter will go out on Mondays: May 26, June 16, July 7, and July 28.

• Absolute deadline is Thursday at NOON to appear in the following Monday's email.
• The Student News and Events email is sent weekly to all students and is scheduled to arrive on Monday before noon. Faculty and Staff do not receive this e-mail.
• Announcements cannot run two consecutive weeks. Announcements may only be repeated TWO WEEKS after the previous announcement. There is a maximum of three runs for an announcement.
• Keep the title to 10 words or less and the text to 80 words or less. YOUR TITLE & TEXT WILL BE EDITED TO THE LENGTHS DEFINED HERE. It is advisable to include a website for more information or link it to the UofL Event Calendar for more information. (Be sure you have posted it on the UofL Event Calendar)
• Refrain from using exclamation points in titles or text.
• Any graphic or photo submission for the newsletter must be in PNG, JPG, or TIF format. GRAPHICS SHOULD NOT BE OF TEXT. If there is text it should be limited to no more than 10 words. IF YOUR GRAPHIC IS TEXT HEAVY, IT WILL NOT BE USED.
• Links to a MS Word document or PDF cannot be used in our current email system. You can, however, link to a webpage that links to your document.
• Please review the General Posting Guidelines that follow for important information about submissions and postings.

Online Learning Student Newsletter (Monthly Email)

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Schedule for Online Learning Student Newsletter

The newsletter goes out on the 1st of each month.

Submissions must be in before noon on the 4th business day immediately preceding publication.

Deadline for submissions for December 1 issue is noon on Monday, November 18.

Deadline for submissions for January 1 issue is noon on Tuesday, December 10.

1. Absolute deadline is the 4th business day immediately preceding publication except as noted in the schedule above.
2. The Online Learning Student Newsletter email is sent monthly to all online students and is scheduled to arrive on on the 1st of each month before noon. Faculty and Staff do not receive this e-mail. ONLINE STUDENTS ALSO RECEIVE THE WEEKLY STUDENT NEWS AND EVENTS NEWSLETTER.
3. Announcements cannot run in two consecutive issues. There must be at least one issue in between posts and no more than three of the same announcement per semester.
4. Keep the title to 45 characters or less and the text to 40 words (300 characters) or less. YOUR TITLE & TEXT WILL BE EDITED TO THE LENGTHS DEFINED HERE. It is advisable to include a website for more information or link it to the Engage UofL Calendar or UofL Event Calendar for more information. (Be sure you have posted it on the Engage UofL Calendar and the UofL Event Calendar)
5. Refrain from using exclamation points in titles or text.
6. Any graphic or photo submission for the newsletter must be in png or jpeg format. GRAPHICS SHOULD NOT BE OF TEXT. If there is text it should be limited to no more than 10 words. If your graphic is text heavy, it will not be used.
7. Links to a MS Word document or PDF cannot be used in our current email system. You can, however, link to a webpage that links to your document.
8. Please review the General Posting Guidelines that follow for important information about submissions and postings.

Digital Signage

Student Activities Center Digital Signage System

1. TV monitors display university-wide news, activities, and upcoming events.
2. No text submissions are accepted for this medium. All submissions need to be in a HORIZONTAL (widescreen TV) format: 1920 x 1080 pixels. A display-ready copy must be attached to this submission form. Examples of acceptable display ready copy are: PNG (high resolution), JPEG (high resolution). SAC displays cannot be reserved for video or animated imagery.
3. Submissions should be received by Thursday, noon, the day before posting.
4. Submissions are posted for a ONE WEEK period starting on Fridays.
5. Submissions that include a specific event date/deadline will remain posted until the date has passed.
6. Please review the General Posting Guidelines that follow for additional information about submissions and postings.

SAC Digital Signage Templates (PPTX)

Click to download. Once edited export to PNG then upload.

Red Barn Digital Signage System

The large display outside the Red Barn may be used to announce university student activities and upcoming events.

1. Text submissions are accepted for this medium limited to 10 words (6 is even better) and maybe edited at the discretion of the person posting the announcement.
2. Submissions should be received by Thursday, noon, the day before posting.
3. Submissions are posted for a ONE WEEK period starting on Fridays.
4. Submissions that include a specific event date/deadline will remain posted until the date has passed.
5. Please review the General Posting Guidelines that follow for additional information about submissions and postings.

News Submission Form