Alcohol/Entertainment Purchases

The ProCard is the required method of payment for business meals, entertainment, and alcohol expenses. On a limited exception basis, if a ProCard is not available, an employee or student* may pay out-of-pocket and request reimbursement through the Controller’s Office. Alcohol may not be charged to general funds, sponsored programs, or other restricted funding sources. For a detailed listing of permissible funding sources, refer to the Alcohol Beverage Purchases Policy.

As a reminder, the ProCard cannot be used for an employee’s meals while traveling unless the employee is entertaining guests or conducting a business meal.

For additional guidance, please refer to the Entertainment & Business Meetings/Meals sections of the Travel Policy.

*If affiliated with a course curriculum or academic performance, the Financial Aid Office must be contacted before arrangements are made and/or the expense is incurred.