Equipment Purchases (including Computer Equipment and tagging)
The ProCard may be used to pay for equipment valued less than $5,000.
However, capital assets (items valued at $5,000 or greater) cannot be purchased using a ProCard. In order to properly track the University's capital assets, all purchases of capital assets, including computers, furniture, and equipment with a unit or system cost of $5,000 or greater will need to be procured using a Purchase Order.
In accordance with the computer and peripheral purchasing process, Inventory Control will be tagging all computer equipment including monitors. All computer equipment will be delivered to Central Receiving for tagging. When a single piece of equipment is purchased or assembled from parts resulting in a value of $1,000 or greater, it must be tagged/tracked for insurance purposes and will receive an A asset tag. This includes items acquired as a gift/donation or transferred from another institution. If the component is $999.99 or less, it will receive an N asset tag. After the assets are tagged, they will be delivered to the department by Central Receiving.
When submitting a Purchase Order for capital assets, Inventory Control will be notified through PeopleSoft that the item needs to be tagged. If you purchased a non-capital asset using the ProCard, the person responsible for acquiring these items should complete the Inventory Control online form to have these items inventoried and tagged. If you have any questions about what should be tagged or about the online form, please contact Inventory Control at 852-2986.
Failure to submit the form to Inventory Control will result in the piece of equipment not being covered by the University's insurance policy and is a significant violation of policy that could lead to revocation of ProCard privileges.