Pol-Alcoholic Beverage Purchases

policy Alcoholic Beverage Purchases modified Wed Feb 10 2021 09:11:10 GMT-0500 (Eastern Standard Time)

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University of Louisville

OFFICIAL
UNIVERSITY
ADMINISTRATIVE
POLICY

POLICY NAME

Alcoholic Beverage Purchases

EFFECTIVE DATE

January 1, 2013

POLICY NUMBER

FIN-1.4101

POLICY APPLICABILITY

This policy applies to University Employees (administrators, faculty, and staff)

POLICY STATEMENT

For both on-campus and off-campus events, alcoholic beverages may not be charged to any funds that preclude such expenditures because of donor or grant restrictions and may not be charged to state-appropriated or public funds. When entertaining guests, or when hosting a university-related function, it may be appropriate to serve alcoholic beverages.  In these cases, alcoholic beverages may be purchased with discretionary funds.  The University must ensure that it complies with rules surrounding public or other restricted funds.

DEFINITIONS

State-appropriate or public funds are those programs in sequences of 0, 1, 3, 4, L, X.

ADMINISTRATIVE AUTHORITY

Vice President for Finance and Chief Financial Officer

RESPONSIBLE UNIVERSITY DEPARTMENT/DIVISION

Controller’s Office
Service Complex, Louisville, KY 40292
502-852-6164
controll@louisville.edu

HISTORY

Revision Date(s): 

Reviewed Date(s): 2/9/2021

The University Policy and Procedure Library is updated regularly. In order to ensure a printed copy of this document is current, please access it online at http://louisville.edu/policies.