APRN and Postgraduate Certificate Clinical Compliance

Clinical Compliance required for students in clinicals and DNP project courses. 

  1. CPR Certification:
    Must complete CPR training through the American Heart Association: BLS for Healthcare Providers.
    Requirement fulfilled by submitting a copy of the CPR card.
  2. Student Consent and Release Form
    Form available on the School of Nursing webpage.
    Requirement fulfilled by submitting a copy of the signed form.
  3. HIPAA Training Courses:
    Registering for HIPAA courses offered via the CITI platform (www.citiprogram.org) Only required prior to first semester of clinicals. Does not have to be renewed unless notified by the university.
    Requirement fulfilled by submitting a copy of the Completion Page.

Instructions for HIPAA Training
Registering on CITI for the first time:

  • Go to CITI website: www.citiprogram.org
  • From the home screen, click on "Register" 
  • Select your Organization Affiliation:  University of Louisville 
  • Personal Information: Enter your first and last name, as recorded with the university. Under email use your U of L email (userid@louisville.edu) as the email address. You can add another preferred address to the Secondary email address field, if you like. If you do not use your primary U of L email address (not your PEA) in the first email field, your training results could be delayed in posting to iRIS. Please note: the email addresses entered here are the ones that any future password requests will be sent to; you are encouraged to use addresses that are stable and make sure to enter them without any typos. Continue to next step
  • Create Your Username and Password: Follow the instructions on the page regarding size and criteria. The username and password can be anything of your choosing that is accepted by the system. 
  • Are you interested in the option of receiving Continuing Education Unit (CEU) credit for completed CITI Program courses?: You can sign up for these if you choose. Please note: any fees associated with CME/CEU credits are paid by the individual, not the institution. Can CITI Program contact you at a later date regarding participation in research surveys? Answer yes or no based upon personal preference. 
  • How would you like to register for courses?

    • Select “I know what I need to take, just show me the full menu of courses”. Click Next. 
    • Check BOTH of the following boxes:
      • HIPAA Privacy - Students and Instructors (may include non-Covered Component)
      • HIPAA Privacy
    • UofL HIPAA Courses will auto-populate. Complete the following TWO courses:
      • HIPAA Privacy
      • HIPAA Privacy - Students and Instructors (may include non-Covered Component) 
  • Click on the course name to begin the training.  Modules are presented in a linear fashion.  Proceed through the modules listed on the gradebook. After agreeing to the Integrity Assurance Statement; click on the name of the module to begin.
  • Upon completion of all required modules and achieving a minimum 80% overall, a link will appear on the Grade Book page with your Completion Report. Print this report for your records to scan and submit. If you need help, please call 502-852-2454.
  1. Bloodborne Pathogen Compliance:
    Course offered online by the university and provides a Certificate of Completion.
    Required Yearly.
    Requirement fulfilled by submitting a copy of the Certificate of Completion.
    Instructions for the on-line training follows:
  • Go to www.louisville.edu/dehs/training
  • This will take you to a log in page; use your U of L username and password to log on.
  • Click on BioRaft
  • Under "on-line training courses" click on Bloodborne Pathogens Training.
  • After you are logged in, click “Launch”
  • Review modules
  • Take quiz (if you miss any, it will take you back to those questions until you receive 100%)
  • To get the certificate, you can go to www.louisville.bioraft.com, log in with your U of L username and password, go to “My Training”. This will list all of the training you have taken that is provided by DEHS. You can print a certificate from there. If you have problems contact DEHS at 502-852-6670
  1. Professional Liability Insurance for APRN Students:
    Please apply early. It may take 4-6 weeks to receive your policy after you apply. Effective date of policy should be first day of semester. Student Coverage with limits of $1,000,000 to $3,000,000. MSN-DNP (no specialty) students- This requirement will be determined on a case-by-case basis by the APRN program Director. Determination of insurance needs will be based upon the DNP project site and topic.   Requirement fulfilled by submitting a copy of the policy cover page that has been issued with an effective date and coverage limits. An application is NOT proof of coverage.
  2. Proof of Registered Nursing Licensure:
    Verification of RN licensure to practice in the state of Kentucky. 
  3. Immunization Compliance:
    This must be completed at the Campus Health Services office. Check with the immunization specialist at 852-2708 to confirm you are in compliance. For list of required immunizations go to: http://louisville.edu/campushealth/information/immunizations/health-professional-students/health-professional-students-immunizations
    Requirement fulfilled through notification from Campus Health Services to the School of Nursing.
  4. Drug Screening:
    Please go to the following website for instructions on how to register for the test University of Louisville - Nursing (castlebranch.com). select Doctoral Drug Test. Package code VG77dt .

    Use the same account that you used when you established your background check. If you don’t know your account information, contact the CBC Customer Service Department at (888) 666-7788 ext. 7194.
    Required for first semester clinicals. Drug tests must be submitted 6 months or less prior to the semester clinical compliance date.

  5. Requirement fulfilled upon the SON receipt of test results from the Castlebranch company. All results will be kept confidential.
    The testing site closest to you can be found on this website. Please keep your login and password in case it is needed for future use. Students will be required to pay for the testing. You will receive the results of your drug screen. However, if you are unable to provide evidence of a negative drug screen, you will not be allowed to attend clinical and thus must withdraw from all clinical courses. Please note that Kentucky Revised Statute (KRS) 314.031 has mandatory reporting requirements for licensed nurses that the SON must follow.

  6. COVID Verification:
    One of the following is required: 1) Proof of COVID-19 vaccination(s) documented on the CDC card. NOTE:  the CDC COVID-19 Vaccination Record is the only acceptable vaccine documentation. Vaccine documentation must include the vaccine manufacturer.  Provide COVID vaccine card (submit even if you have only received 1st of a 2-dose series, must re-submit updated card upon 2nd vaccination) OR 2) An Exemption note approved by UofL Campus Health. Exemption Form available on Campus Health webpage.  Instructions for uploading the COVID immunization record (outside KY only) or Request for Exemption form to Campus Health are listed below.

    All students must also submit appropriate COVID vaccine documentation to the School of Nursing (see link below based upon enrollment.)

    Directions for submitting out-of-state COVID vaccine or exemption form to Campus Health:

  • Proceed to Campus Health patient portal:  https://louisvilleportal.pointnclick.com
  • Log into the site using ULINK@louisville.edu and ULINK password.
  • Confirmation page will open, enter your date of birth.
  • Patient portal will open.
  • Click on Immunization Upload at the bottom of the menu.
  • Click on Add Immunization Record button to upload vaccine records from outside Kentucky (if vaccinated in KY, you do not need to submit.) OR Click on Downloadable Form on the left side of the page.
  • Download COVID Vaccine Religious Exemption Form OR Medical Exemption Form.
  • Complete your exemption form.
  • On the Immunization Upload page, click the Add Immunization Form to upload your exemption form.
  • Once finished uploading your form, click SAVE.

NOTE: Criminal Background Check requirement met during admissions application process. No further action required at this time. See appropriate student handbook for details

Directions for submitting COVID vaccine documentation and clinical compliance documents to School of Nursing:

Students enrolled in NURS 752 and Postgraduates admitted prior to Fall 2021
You may upload your proof of compliance documents using the DNP and Post Graduate Certificate Clinical Compliance upload form.

Students enrolled in NURS 750 and NURS 787,  and Postgraduates admitted for Fall 2021 term
Please submit to CastleBranch Compliance Tracker.  Details provided in previous email received from the School of Nursing.