Access to PeopleSoft (PS) Campus Solutions is a valuable tool for faculty advising. You can check check admission status, enrollment summaries, grade rosters, transcripts, and advisor assignment to name a few.
Obtaining Access to PS
Before you can access student information in PS, you must be given access by Enrollment Management/Systems after completing the below:
Note: Approval of access request can take 1-2 weeks.
Logging in to PeopleSoft (PS)
Access PeopleSoft (PS) from UofL's homepage by going to www.louisville.edu, followed by "My Accounts", then "PeopleSoft" and "Campus Solutions". Log-in using your Ulink user ID and password.
To access different parts of PeopleSoft, go to the "NavBar" (compass icon in the upper right corner), then select "Navigator" to see the major menu of options. As an advisor, the menu choices below are the most used:
Admission Summary
Navigator - Student Admissions - View Admission Summary - Insert student ID or Last/First Name Search
Scroll to the bottom of the page to "Graduate Images" or "UGRD Images" to see the materials submitted by the student in the course of their admission application (e.g., transcripts, letters of recommendation, resume).
Enrollment Summaries
Navigator - Records and Enrollment - Enrollment Summaries - Enrollment Summary - Insert student ID or Last/First Name Search
This feature allows you to review the enrollment history for your student for any semester. You can find section information, course catalog number, instructor information, and grading style for each class by semester
Transcripts
Navigator - Records and Enrollment - Transcripts - Request Transcript Report - Add New Value - Transcript Type 'UTALL' & select 'override service indicator' - Transcript Request Detail - Insert Student ID - Process Request - View Report
Advisor Assignment
Navigator - Records and Enrollment - Student Background Information - Student Advisor - Insert student ID or Last/First Name Search
Class Roster
Navigator - Curriculum Management - Class Roster - Input Term (i.e., 4218 = Fall 2021), Subject Area Prefix (e.g., EXP, LEAD, HSS), and Catalog Nbr (e.g., 604, 616, 561)
Obtaining Your Advising List
Navigator - Reporting Tools - BI Publisher - Query Report Viewer - Search by: Report Name begins with SR_ADV_LIST
Once the report populates in the results, click on "View Report" and then select the term code and your employee ID to see a list of students assigned to you who were enrolled in that given term. Note: this report only retrieves students who were enrolled for that particular semester and who were assigned to you. It does not retrieve a historical list of all students ever assigned.
General Tips