Accounts

Accounts

Your UofL userID and password enable you to login to various computer systems, applications and online resources. Most importantly, your UofL account provides access to your university Office365 Outlook email and the ULink portal. A UofL account is provided, free of charge, for faculty, staff and current students. It is the individual’s responsibility, as an owner of the account, to manage and protect your userID and login information. Sponsored and service accounts are also available at UofL – please see our Knowledge Base for more information on these services.

For some university business systems and data storage options, you will need to register for an account that uses your userID and password to authenticate and provide access. For a complete listing of our services and account forms, see our Service Catalog. Please use our dropdown below on how to apply for additional system and/or enterprise application access.

Departmental Scratch Folders are a shared workspace for co-workers on an ITS server from which all files are deleted every night. These are located on the "I" drive under the scratch directory (i.e. I:\scratch\name). Tier1s and UBMs can request shared scratch folders.

A Home Directory is a file system index on our Active Directory (AD) containing files for a given user of the system. Technology personnel or Tier 1s can request a home directory within AD.

Job-related access to PeopleSoft Financials requires approval by the Lead Fiscal Officer (LFO) for your unit. The account request form is located in the Financials section of University Reports and is typically completed by the Unit Business Manager (UBM) for your area. Please contact us if you have questions concerning Financials access.

Unit or Department service email accounts are provided upon approval. If you would like to request a new service email account, change the ownership of a current service account or close a current service account, please submit the appropriate information.

A departmental shared folder or workspace on ITS servers is also called a Shared Directory. Usually, Tier 1 technology personnel control or can grant access to this directory. For units that do not have Tier 1 personnel, upon request, we can grant or modify access to a department shared folder.


Tier 1 technology personnel have special access to: Tier 1 professional email listserve (TierTalk), resource lists and Admin access to the departmental Active Directory organizational unit. Please contact us for granting or removing privileges.

Access to the Campus Solutions University Report system is limited but requests can be submitted for review. Please check with your Unit Business Manager (UBM) or Lead Fiscal Officer (LFO) prior.

Email distribution groups must be created by ITS at the system level. Distribution lists can consist only of Microsoft Outlook Exchange users on the university email system. Use this form for details about your distribution group needs.

Access to PeopleSoft for Campus Solutions is limited to staff that who need to view and/or update student records or course information on a regular basis to perform their job functions. Requests can be submitted for review. Please check with your Unit Business Manager (UBM) or Lead Fiscal Officer (LFO) prior.

Specific Individuals can request an OnBase access. Their request will be viewed by the Security and Account Management team and then forwarded to our OnBase group to create and approve access for your specific unit or department.

Users can request permission to link multiple accounts or grant access rights to another user for sharing resources within Exchange.

Two types of computer accounts are available to non-UofL but affiliated individuals by request: 1) Individuals employed by outside funding, such as grant-enabled student assistants or non-enrolled students. 2) Individuals who are external to the University but have a working relationship for business or research purposes, including Board of Trustee members.

In the event of a legal name change, different from preferred alias, users are able to submit a request for permanently changing a UofL UserID.

Job-related access to the Human Resources section of University Reports requires approval by the Lead Fiscal Officer (LFO) for your unit. The account request form is located in the Financials section of University Reports and is typically completed by the Unit Business Manager (UBM) for your area. Please contact us if you have questions concerning Human Resources access.