The ProCard is the required method of payment for business meals, entertainment, and alcohol expenses. On a limited exception basis, if a ProCard is not available, an employee or student* may pay out-of-pocket and request reimbursement through the Controller’s Office. Alcohol may not be charged to general funds, sponsored programs, or other restricted funding sources. For a detailed listing of permissible funding sources, refer to the Alcohol Beverage Purchases Policy.
As a reminder, the ProCard cannot be used for an employee’s meals while traveling unless the employee is entertaining guests or conducting a business meal.
Refer to the full Entertainment/Business Meal Policy for additional guidance.
*If affiliated with a course curriculum or academic performance, the Financial Aid Office must be contacted before arrangements are made and/or the expense is incurred.