The University of Louisville's Office of Financial Aid staff is dedicated to providing students and their families with courteous and efficient financial services while complying with all federal, state and university policies. Our goal is to help you explore your options and make your academic goals more affordable.

We provide both walk-in and by appointment counseling to current and prospective students Monday through Friday.  On Thursdays the office is closed until 12:30 p.m. except during peak processing time and orientations. We also provide assistance to both current and prospective students through our Call Center. Representatives are available from 9 a.m. until 5 p.m. Monday through Friday. Representatives will answer general financial aid questions as well as some specific account inquiries. FERPA privacy restrictions may restrict us from answering some questions over the phone.

 

Important Announcements

 

Complete the FAFSA for 2018-2019

The Free Application for Federal Student Aid (FAFSA) is available for the 2018-19 academic year. Students will use tax information from 2016 to submit the 2018-19 FAFSA. Students should file FAFSA as soon as possible to maximize their potential award eligibility for the upcoming award year.

Online resources:

  • Federal Student Aid and the U.S. Department of Education offers a checklist as you prepare to complete the FAFSA. Step-by-step guidance can be found here.
  • The National Association for Student Financial Aid Administrators has created a helpful checklist of information and forms students and parents will want to have on-hand to help streamline the process of filling out the 2018-19 FAFSA.
  • Students will also need the Federal Student Aid ID (FSA ID) to sign the FAFSA. If you have forgotten or misplaced your FSA ID, please visit the Manage My FSA ID website and follow the instructions for retrieving your FSA ID.

Fall 2018 Part-Time Aid Adjustment and Waitlisted Coursework

If you have finalized your fall 2018 enrollment and are attending less than full-time, you may submit a fall 2018 Part-Time Aid Adjustment Form. By submitting this form,you are requesting we proceed with making any necessary adjustments to your financial aid and/or cost of attendance based on your current enrollment. The priority deadline to submit the form is August 6th. This information was sent out through email to awarded students who were enrolled less-than full-time.  Forms submitted after August 6th may take up to 15 business days to process. 

If you attend less than full-time and do not submit this form, the adjustment and disbursement of your aid (based on your enrollment) will not be processed until early September. If already awarded, the Federal Pell Grant cannot be adjusted for classes added after August 24th. If your aid has disbursed and you drop classes during the 100% tuition refund period, your aid will be reviewed for necessary adjustments, and you may owe funds back to the university. 

Waitlisted classes and classes taken for Audit do not count in your total enrolled hours for financial aid purposes. Please do not complete the Part-Time Aid Adjustment Form if you are waitlisted for a class(es) or plan to make adjustments to your schedule. 

If you are accepting a loan offer(s), you must be enrolled at least half-time in an eligible degree program or have approved non-degree status for the funds to disburse to your account. Half-time for undergraduates is 6 hours and half-time for graduate/professional students is 4.5 hours in fall and spring, and 3 hours in summer

If you change your enrollment after you submit the form, a hold will be placed on your account, and your aid will not be reviewed for disbursement until after the published last day to add or drop with 100% tuition credit.


 

Fall 2018 Aid Disbursement and Residual Funds

Aid Disbursement

Once the Student Financial Aid Office completes a review of your eligibility, we will electronically disburse all available financial aid funds to the Bursar's Office beginning August 15th.  Understand that this is when funds are disbursing to the Bursar’s Office, NOT when you will receive residual funds. The Bursar's Office will then post that aid to your account. There are thousands of account transactions, so it will take time to post all the transactions to students' accounts.

 

Some financial aid programs (such as the Kentucky KEES and TEACH Grant) have later disbursement dates. If you are enrolled in all special or second-half courses, you will not have your aid reviewed for disbursement until you actually begin classes.

 

Residual Funds

The University of Louisville uses the company Bank Mobile(http://louisville.edu/bursar/onecard) to deliver all residual funds to students. With Bank Mobile, you can request your residual funds go to a free Bank Mobile checking account with a debit card or direct deposit to your personal bank account.

If you misplaced your Bank Mobile card or you discarded the mailing containing it, you may call the Bursar’s Office at 502-852-6503.

You can monitor your account on ULink (listed under Tuition, Fees, Payment Options on the Student Services tab) to review disbursed funds. It can take up to 48 hours for a refund to be processed with the Bursar’s Office and transmitted to Bank Mobile.

For Residual fund information, review the Bursar’s Office website http://louisville.edu/bursar/.

 

Fall 2018 University Funds Advance

University funds advances are offered via ULink in coordination with the Bursar’s Office. To qualify, you must: 

  • have anticipated aid (aid that has not disbursed) that exceeds your bill
  • have not been processed residual funds of $500 dollars or more
  • not have aid that needs to be reviewed for adjustments due to being enrolled part-time

The maximum university funds advance amount is $450, and there is a $5 processing fee assessed by the Bursar's Office, who has the final approval on each university funds advance. Undergraduates and graduates may begin applying and printing the university funds advance request form via ULink on August 17th after 1:00 p.m.

 

Students enrolled part-time who didnot complete the Part-Time Aid Adjustment Form by August 12th can come to the Student Financial Aid Office to request a manual review of their university funds advancement eligibility.The maximum university funds advance amount for such students is $250.

 

If you are aware you are enrolled in a course(s) that does not meet your degree requirements, please notify our office as soon as possible.

 

The NEW 2019-2020 FAFSA

You will be able to file your 2019-2020 Free Application for Federal Student Aid (FAFSA) on October 1, 2018, using 2017 income and tax data.

The following table summarizes the application dates

School year  

FAFSA submission window 

Required Tax and Income information

Fall 2018, Spring 2019 and Summer 2019

October 1, 2017–
June 30, 2019

2016

Fall 2019, Spring 2020 and Summer 2020

October 1, 2018–
June 30, 2020

2017

 

Please set a reminder for yourself!  Look for future reminders from the Student Financial Aid Office, but most importantly, do not forget to file your FAFSA in October 2018, and on or as close to October 1st as possible, to maximize your potential award eligibility for the for the 2019-2020 year.

 

Financial Aid and Degree Requirements

If you are enrolled in a course(s) that does not count toward your degree requirements, the course(s) cannot be used to determine your enrollment status for federal financial aid and state need-based aid purposes. This means you cannot receive federal financial aid and state need-based aid for any course that does not count toward your degree requirements.

If it is determined you are enrolled in a course(s) that does not meet your degree requirements, your aid will be reviewed and any necessary adjustments will be made. You will be responsible for settling any potential outstanding balance created.

If you are aware you are enrolled in a course(s) that does not meet your degree requirements, please notify our office as soon as possible.

 

First-Time Direct Loan Borrower at UofL

For student Direct Loans to disburse in a timely manner, it is critical students complete all required steps if interested in borrowing the loan funds. For loans, this includes loan acceptance in ULink and completing the Master Promissory Note(s) and Entrance Counseling with the Department of Education.

Entrance Counseling and the Master Promissory Note for Direct Loans can be completed online.

 

Upcoming Important Dates

July 4th

Office Closed

July 9
Tentative first disbursement of aid for students enrolled in Term III

July 20, 2018
Priority deadline for fall 2018 SAP appeals

August 6, 2018
Priority deadline for fall 2018 Part Time Adjustment forms

August 15, 2018
First disbursement for undergraduates and graduates

August 17, 2018
Advances made available after 1p.m.

August 20, 2018
Fall 2018 classes begin

September 3, 2018
Labor Day Holiday – Office Closed

Late September, 2018
Kentucky Educational Excellence Scholarship (KEES) disbursement
 

October 8-9, 2018

Mid-Term Break (Office Open)

November 1st, 2018
Satisfactory Academic Progress Appeal Deadline