The University of Louisville’s Office of Financial Aid staff is dedicated to providing students and their families with courteous and efficient financial services while complying with all federal, state and university policies. Our goal is to help you explore your options and make your academic goals more affordable.
We provide both walk-in and by appointment counseling to current and prospective students Monday through Friday. On Thursdays the office is closed until 12:30 p.m. except during peak processing time and orientations. We also provide assistance to both current and prospective students through our Call Center. Representatives are available from 9 a.m. until 5 p.m. Monday through Friday. Representatives will answer general financial aid questions as well as some specific account inquiries. FERPA privacy restrictions may restrict us from answering some questions over the phone.
Spring 2017 Aid Disbursements and Residual Funds
Please keep in mind that dates outlined in this newsletter are projected and they are subject to change for any reason, including but not limited to the University being closed for inclement weather.
Once the Student Financial Aid Office completes a review of your eligibility, we will electronically disburse all available financial aid funds to the Bursar's Office beginning on January 3rd. The Bursar's Office will then post that aid to your account.
Some financial aid programs (such as the Kentucky Education Excellence Scholarship (KEES) and the federal TEACH Grant have later disbursement dates. If you are enrolled in all special or second-half courses, you will not have your aid reviewed for disbursement until you actually begin classes.
The University of Louisville uses the company Bank Mobile (http://louisville.edu/bursar/onecard) to deliver all residual funds to students. With Bank Mobile, you can request your residual funds go to a free Bank Mobile checking account with a debit card or direct deposit to your personal bank account.
If you misplaced your Bank Mobile card or you discarded the mailing containing it, you may call the Bursar’s Office at 502-852-6503.
You can monitor your account on ULink (listed under Tuition, Fees, Payment Options on the Student Services tab) to review disbursed funds. It can take up to 48 hours for a refund to be processed with the Bursar’s Office and transmitted to Bank Mobile.
For Residual fund information, review the Bursar’s Office website http://louisville.edu/bursar/.
Spring 2017 Part-Time Adjustment & Waitlisted Courses
If you have finalized your spring 2017 enrollment and are attending less than full-time, you may submit a spring 2017 Part-Time Aid Adjustment Form. By submitting this form, you are requesting we proceed with making any necessary adjustments to your financial aid and/or cost of attendance based on your current enrollment. The priority deadline to submit the form was December 15th. This information was sent out through email to awarded students who were enrolled less-than full-time. Forms submitted after December 15th may not be reviewed until after the holiday break.
If you attend less than full-time and do not submit this form, the adjustment and disbursement of your aid (based on your enrollment) will not be processed until mid to late January. If already awarded, the Federal Pell Grant cannot be adjusted for classes added after the last date to add/drop regular courses and receive 100% tuition credit for the spring term. If your aid has disbursed and you drop classes and receive a 100% tuition refund, your aid will be reviewed for necessary adjustments, and you may owe funds back to the university.
Waitlisted classes and classes taken for audit do not count in your total enrolled hours for financial aid purposes. Please do not complete the Part-Time Aid Adjustment Form if you are waitlisted for a class(es) or plan to make adjustments to your schedule. If you change your enrollment after you submit the form, a hold may be placed on your account, and your aid may not be reviewed for disbursement until after the published last day to add or drop regular courses with 100% tuition credit.
Spring 2017 University Funds Advance
University funds advances are offered via ULink in coordination with the Bursar’s Office. To qualify, you must:
- Have anticipated aid (aid that has not disbursed) that exceeds your bill
- Have not been processed residual funds of $500 dollars or more
- Not have aid that needs to be reviewed for adjustments due to being enrolled part-time
The maximum university funds advance amount is $450, and there is a $5 processing fee assessed by the Bursar's Office, who has the final approval on each university funds advance. Undergraduates and graduates may begin applying and printing the university funds advance request form via ULink on January 6th after 1:00 p.m.
Students enrolled part-time who did not complete the Part-Time Aid Adjustment Form by January 6th can come to the Student Financial Aid Office to request a manual review of their university funds advancement eligibility. The maximum university funds advance amount for such students is $250.
Financial Aid and Degree Requirements
If you are enrolled in a course(s) that does not count toward your degree requirements, the course(s) cannot be used to determine your enrollment status for federal financial aid and state need-based aid purposes. This means you cannot receive federal financial aid and state need-based aid for any course that does not count toward your degree requirements.
If it is determined you are enrolled in a course(s) that does not meet your degree requirements, your aid will be reviewed and any necessary adjustments will be made. You will be responsible for settling any potential outstanding balance created.
If you are aware you are enrolled in a course(s) that does not meet your degree requirements, please notify our office as soon as possible.
First-Time Direct Loan Borrower at UofL
For student Direct Loans to disburse in a timely manner, it is critical students complete all required steps if interested in borrowing the loan funds. For loans, this includes loan acceptance in ULink and completing the Master Promissory Note(s) and Entrance Counseling with the Department of Education.
Entrance Counseling and the Master Promissory Note for Direct Loans can be completed online at www.studentloans.gov.
The NEW 2017-2018 FAFSA
You will be able to file your 2017-2018 Free Application for Federal Student Aid (FAFSA) on October 1, 2016, using 2015 income and tax data, instead of waiting until January 2016.
The following table summarizes the changes.
FAFSA submission window
Required Tax and Income information
Fall 2016, Spring 2017 and Summer 2017
January 1, 2016–
Fall 2017, Spring 2018 and Summer 2018
October 1, 2016–
Fall 2018, Spring 2019 and Summer 2019
October 1, 2017–
Please set a reminder for yourself! Look for future reminders from the Student Financial Aid Office, but most importantly, do not forget to file your FAFSA in October 2016, and on or as close to October 1st as possible, to maximize your potential award eligibility for the for the 2017-2018 year.
Upcoming Important Dates
December 26th- January 2nd
- Continuing Student Scholarship Application available through ULink
- Application for other scholarships managed by the Student Financial Aid Office available online at www.louisville.edu/financialaid/scholarships
First disbursement of eligible spring financial aid funds
January 6 @ 1:00 p.m.
First day to apply for ULink financial aid advance
Office Closed (MLK, Jr. Day)