Bylaws & Appendices of School of Medicine

These Bylaws and Rules are the official statement of the organizational structure and the rules of governance and procedures of the Faculty of the School of Medicine, University of Louisville. This document has two parts. The Bylaws and Appendices to the Bylaws.

School of Medicine Personnel Document, June 2023

The purpose of this document is to present the criteria and procedures employed within the School of Medicine (the Unit) for evaluation of promotion, appointment and tenure requests and for periodic career reviews. The document specifies minimum acceptable levels of teaching, research and service. Appendix A provides definition and examples of proficiency, excellence and scholarship in the areas of research, teaching and service. Appendix B states the policy on the appointment, promotion, retention and recognition of gratis faculty. Appendix C describes the process for the SOM annual performance evaluation process.

School of Medicine Vacation-PTO and Academic Professional Days policy

As the largest academic unit of the University of Louisville, the School of Medicine faculty provide academic and clinical services to the community.  Typically, full-time faculty are appointed to terms of not less than twelve months. The SOM recognizes the need for faculty to have annual Vacation/Paid Time Off (PTO) and Academic Professional Days.  Taking time away from work benefits the faculty member by reducing stress and decreases burnout. This policy provides governance and oversight of individual department policies and procedures for Vacation/PTO and Academic Professional Days.

School of Medicine Department Vacation-PTO Policy Request Form


Code of Conduct Policy

It is expected that every employee, in conducting the affairs of the University of Louisville, will comply with applicable federal, state, and local laws as well as the policies and procedures of the University of Louisville.

Conflict of Interest Policy

The Conflict of Interest (COI) program provides oversight of institution and covered individual activities to help preserve the integrity of the academic, business, clinical, and research missions of the University.

Policy on Professional Conduct

Our school is committed to fostering a positive work and learning environment that encourages the freedom of scientific inquiry and the collaborative exchanging of ideas.

Faculty AccountabilityPolicy

This policy articulates expectations for faculty conduct and establishes a process to address instances in which faculty do not adhere to these expectations.


Entrepreneurial Leave Policy - Small Business Innovation Research (SBIR)

SBIR grants provide one mechanism for faculty members to participate in small business startups.

Federal Family and Medical Leave (FMLA)

The University of Louisville's policy implements the provisions of the Federal Family and Medical Leave Act of 1993. The policy provides up to 12 weeks of unpaid leave of absence in a 12-month period as required by FMLA upon request by an eligible employee.

Faculty Request for Medical Leave Form

Medical Absence for Board Appointed Personnel

The purpose of this document is to provide guidance for documentation of medical absences of faculty and administrators in academic units and other departments reporting to the Office of the Provost.

Medical Leave for Faculty and Administrators

In November 1988, the Board of Trustees authorized up to one-half year of base salary (six months for those on annual appointment; one semester for those on academic year appointments) for Board appointed faculty and administrators.

Parental Leave

Effective November 1, 1995, the Board of Trustees approved a paid Parental Leave policy for University faculty and staff.

Sabbatical Leave Policy

The sabbatical leave is recognized as a serious professional responsibility and shall be utilized for activities that will improve the faculty member's contribution to the University's mission. This document outlines the requirements and guidelines for sabbatical leaves.

Nepotism Policy

The university has a responsibility to ensure that all activities are reflective of our mission to educate and serve our community through teaching, research and service. Supervision of a family member or maintaining the authority to render employment actions affecting a family member create an inherent conflict of interest, or at a minimum give the appearance of a conflict of interest. The purpose of this policy is to instill confidence that the university is a place of excellence and inclusiveness, unencumbered by potential conflicts of interest that could reasonably be considered to affect the sound judgment of employees.

Phased Retirement Policy

This policy has been established for the mutual benefit of the university and of individual faculty members. It provides eligible full-time tenured faculty and term track faculty paid from general funds with an attractive option for gradual reduction in university responsibilities as they near retirement.

Policy on Professional Conduct

Our school is committed to fostering a positive work and learning environment that encourages the freedom of scientific inquiry and the collaborative exchanging of ideas.

Professional Practice Plans

All full-time faculty members of the School of Medicine are required to participate in the Professional Practice Plan as a condition of their employment with the University of Louisville.

Redbook - Chapter Four: Faculty Personnel Policies

The Redbook is the official statement of the organizational structure, the rules of governance and procedures, and the University-wide policies of the University of Louisville. It is the final, published authority under the Board of Trustees, and its policies and procedures and those contained in the resolutions of the Board govern all actions of the University and all relations with the University, including administrative and faculty contracts. The Redbook covers: Organization and Operation of the Board of Trustees and the Board of Overseers; Organization and Operation of the University Administration; Organization and Governance of the Academic Programs, Faculty Personnel Policies; Staff Organization and Personnel Policies; Student Governance and Student Affairs Administration; and Revision of The Redbook.

School of Medicine Faculty Search Policy

The University of Louisville strives to foster and sustain an environment of inclusiveness that empowers us all to achieve our highest potential without fear of prejudice or bias.  We commit ourselves to building an exemplary educational community that offers a nurturing and challenging intellectual climate, a respect for the spectrum of human diversity, and a genuine understanding of the many differences-including race, ethnicity, gender, socio-economic status, national origin, sexual orientation, disability, and religion-that enrich a vibrant metropolitan research university.

Special Types of Faculty Appointments

This defines the difference types of appointments a faculty member might hold.