Each department's Unit Business Manager is responsible for the following items in terms of ProCard oversight:
- Be aware of the active cards within the department. The Procurement Card Data by Department report will provide this information. University Reports > Financials > Financials-Department-Procurement Card
- Reconcile the approved transactions summary log(s) to the budget account(s) to ensure all charges were transmitted and reallocated properly. (The PI-03A/CONT-03A report links to the ProCard detail.) Spot check the business purposes as indicated on the log. Business purpose should be for the benefit of the department/university/project.
- Ensure ProCards are canceled upon employee termination or transfer to another department.
- Work with the unit liaison to address ProCard issues as needed.