Number of Cards

The ProCard Office will limit one (1) card per individual*.

*Exemption:  All cardholders with ProCards that are attached to an externally sponsored activity are exempt from the policy related to the number of cards that an individual may hold.  However, you are only allowed one (1) card per externally sponsored activity number. This amendment does not apply to individuals holding cards that are not attached to an externally sponsored activity.  Refer to the Definition of Sponsored Activities.

Multiple cards with each having a different speedtype is not an exception. This is considered a violation of policy and could lead to an audit finding.  Department Heads/Directors who have special needs for an individual to have more than one card should submit a letter to the Assistant Director for Card Services.  The letter should address the reason for multiple cards, describe how the cards will be secured, and confirm that fiscal accountability within the department will be ensured by timely reconciliations.  Requests for exceptions will be reviewed and approved/disapproved on a case by case basis.