Apply for a ProCard

What do I need to do before applying for a ProCard?

  • Must be an employee of University of Louisville, University of Louisville Athletic Association, or the University of Louisville Research Foundation. Temporary employees are not eligible to receive a ProCard.
  • Identify who will be the cardholder, reconciler/reallocator, approver, and Director/Department Chair or Dean/Vice President associated with the account. The cardholder can be the reconciler/reallocator of the account, but not the approver.
  • Make sure all roles have completed the required testing and training as applicable:
      • Cardholder – Blackboard Test score of 100%.
      • Reconciler/Reallocator – Blackboard Test score of 100% and PeopleSoft training.
      • Approver – Blackboard Test score of 100% and PeopleSoft training.*

How do I apply for a ProCard?

  • Complete the application process in PeopleSoft.
  • Print the application through University Reports (the hard copy application will not be available to print until the day after the electronic application was completed in PeopleSoft).
  • Review printed application for accuracy, obtain required signatures, add address, and send application to the ProCard Office.

When can I pick-up my ProCard?

  • The new ProCard will arrive within 3-5 business days after the completed application is received and processed.
  • The ProCard Office will notify the cardholder when the ProCard is available to be picked up.
  • The following information is required when picking up ProCard:
  • Picture ID
    -  Certificate of Destruction - for old card, if a replacement is being issued
    -  Proxy Statement – if another employee is picking up the card on behalf of the cardholder
    -  The cardholder must sign the back of the ProCard immediately upon receipt and call the telephone number indicated   on back of the card to activate the card.

*Approvers should only complete this training if they would like to review/approve transactions in PeopleSoft. This is a voluntary process for approvers; the approver's primary role is to review and sign-off on the monthly hard copy documentation - Transaction Summary Log, receipts, bank statement. Approvers who do not want to use PeopleSoft must submit the Non-PeopleSoft Request Form.