Information for Faculty
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Do not purchase airfare or make lodging arrangements until the group leader has received authorization from the International Center. Authorization may be obtained by submitting the trip in the Travel Registry.
Please submit all international travel forms at least 20 working days before the travel start date. Once this information has been entered in the Travel Registry, you will receive an approval email.
Countries that are on the U.S. Department of State Travel Advisory List (levels 3-4), the CDC Travel Notice Level 2 list, or the U.S. Department of the Treasury Sanctions list require additional forms and/or procedures. Please contact us if you are leading a trip to a country on one of these lists, and submit all forms 35 days before the travel start date. Students are prohibited from traveling to countries ranked as Level 4 "do not travel" by the Department of State or Level 3 "avoid nonessential travel" by the CDC. See the Travel Warning Policy for more details.
If you have questions please send an email to fasit@louisville.edu as this is the quickest way to receive a response.
Faculty/Staff Forms:
The faculty/staff lead is responsible for entering all information in the Travel Registry.
If the group is traveling to a location on any of the three government lists mentioned above, additional forms and/or procedures will be required. Contact us with questions.
Students:
Students earning credit on a faculty-led study abroad program will complete all of their requirements in the Cardinals Abroad Portal. If you have any questions about accessing the portal, please email edabroad@louisville.edu.
Community Members
Community members are indirectly affiliated with the University of Louisville by participating on a University sanctioned trip. Community members' information will need to be entered in the Travel Registry by the faculty/staff lead.