Faculty-led Programs

1

Log in to Travel Registry

Please instruct all travelers to log-in and complete their profiles at this time.

2

Add trip and enter details

Select “Add a new trip.” Toggle “Group Trip” on and enter trip details.

3

Add group members (optional)

Choose to add group members now or later. If you have not already instructed your travelers to log in and complete their profiles, please do this before adding them to the trip.

After adding group members, selecting continue will create the group leader trip. You must save to create the trip for group members.

Group members will be listed under the Group Members tab. You can see if the traveler has completed their requirements here. You can also send a reminder to group members to complete their requirements.

4

Add the itinerary details for the trip

If you are traveling with group members and have the same lodging, you can choose to apply itinerary details to their trips.

5

Continue through the requirements

Continue through the requirements by clicking the Next button at the bottom of the page.

After saving, new requirements will be triggered. Go back through the trip details and complete all new requirements. Requirements will be noted by the red exclamation point on the tabs.

Once you’ve completed the new requirements, click save. You will then be asked if you would like to apply your responses to all group travelers’ trips. Please click No. This will ensure that all group travelers will go through and complete their trip requirements themselves.

Your trip has been saved and updated! Now you need to wait for all group members to complete their trip requirements.

6

Submit the trip for approval

Once all group members have completed their requirements, you will submit the trip for approval. You will need to check periodically to see if all requirements are completed.

Click submit.

The green box will pop up and confirm that you have submitted your trip for approval.

Staff members in the International Center will receive an email notification that you have submitted a trip for approval. Staff will go through your trip and confirm that you’ve completed all requirements. Note: Travel will not be approved if you do not have the required signatures on the Request for Authorization of Out of Country Travel Form.