Student Teaching Application

Candidates pursuing initial teacher certification in Kentucky are required by state regulation to student teach in a P-12 classroom. Educator Preparation Providers (EPP), including the UofL CEHD, are required to establish and follow a formal application procedure for each teacher candidate’s admission to student teaching. All CEHD student teaching placements are arranged through the Office of Educator Development and Clinical Practice (OEDCP). University students should not contact the district, school, or other education personnel for student teaching placements.

APPLICATION PROCESS

Upon notification, and at the appropriate time, teacher candidates on track to student teach in the next scheduled fall or spring semester will begin submitting the requirements of the student teaching application. Applying to student teach is a multi-step process that ensures UofL teacher candidates meet state, school district, and university requirements prior to entering the P-12 classroom as a student teacher. These requirements are posted as separate assignments in LiveText and accessible only to teacher candidates slated to student teach in the forthcoming semester.

In submitting documentation, teacher candidates must adhere to the Professional Code of Ethics for Kentucky School Personnel and "shall not knowingly falsify or misrepresent records of facts relating to the educator's own qualifications . . . ." Any candidate found to have falsified information or forged required signatures will not be eligible to student teach and will be cited for academic dishonesty in compliance with University Policy.

All electronic documents submitted in LiveText MUST BE READABLE, including signatures. Out-of-focus, distorted, or distant digital images will be returned to the candidate for resubmission, which may impact the student teaching start date. Unless specifically requested by OEDCP staff, DO NOT SEND MATERIALS VIA EMAIL. The OEDCP recommends using Camscanner or a similar, free application that can convert photo files to pdf files.

ASSIGNMENTS*

  1. Upload "Record of Field Experiences" field logs
  2. Submit the Student Teaching Placement Form
  3. Submit the Sharing of Student Information Permission Form
  4. Submit the Student Teaching Handbook Verification Form
  5. Submit Medical Examination and TB Risk Assessment Documentation
  6. Initiate a Criminal Records Background Check
  7. Submit your KFETS Detailed Summary and Eligibility to Student Teach Verification Form
  8. Attend mandatory Student Teaching Orientation(s)

*Assignments listed above represent a general list of requirements as of January 2019. Requirements for entrance to student teaching and assignment submissions are subject to change. Teacher candidates who will student teach in the forthcoming fall or spring semester should refer to instructions posted in LiveText assignments for exact information.

  1. Upload "Record of Field Experiences" field logs

    Per Kentucky state regulation, teacher candidates will, prior to student teaching, spend a minimum of 200 clock hours in a variety of primary through grade 12 (P-12) school settings that allow participation in specified activities with diverse populations of students. Field activities are recorded on Record of Field Experiences field logs throughout the professional phase of initial certification coursework. Teacher candidates must provide electronic documentation of said fieldwork prior to entering a classroom as a student teacher. The OEDCP strongly recommends using the Camscanner (or similar) app to capture electronic images of original field logs and convert them to pdf-formatted files.

    Instructions: In LiveText, upload electronic copies of your original, completed, signed, and dated Record of Field Experiences logs to the assignment. To expedite review of field logs, the OEDCP strongly recommends combining digital copies into longer, scrollable documents uploading no more than three digital files if possible. Unreadable digital images will be returned for resubmission.

    Log in to LiveText | Back to Top

  2. Submit the Student Teaching Placement Form

    The Student Teaching Placement Form provides the OEDCP with detailed information necessary to arrange optimal placements for student teachers. Estimated completion time for the form is 10-15 minutes.

    Instructions: In LiveText, access the link to the form in the assignment on your Dashboard. Respond to all questions and click "Submit" upon completion. After submitting the form, return to the LiveText assignment and click “Submit Assignment”, which will signify to the OEDCP that the form awaits review.

    Log in to LiveText | Back to Top

  3. Submit the Sharing of Student Information Permission Form

    The Sharing of Student Teacher Contact Information Permission Form gives the OEDCP permission to provide your contact information to school districts for the purposes of recruitment/hiring. You have the option of allowing or denying the sharing of your contact information. By default, failure to submit the assignment will indicate that you do not wish your information to be shared with schools that might wish to recruit you for hire.

    Instructions: Upload an electronic copy of the completed, signed, and dated form to the LiveText assignment. If you submit the form with an electronic, typed signature, it will be considered the legal equivalent of your manual, cursive signature.

    Log in to LiveText | Back to Top

  4. Submit the Student Teaching Handbook Verification Form

    Read the Student Teaching Handbook in its entirety. Then, download, print, and sign the Student Teaching Handbook Verification Form to confirm that you have read the handbook.

    Instructions: Upload an electronic copy of the completed, signed, and dated form to the LiveText assignment. If you submit the form with an electronic, typed signature, it will be considered the legal equivalent of your manual, cursive signature.

    Log in to LiveText | Back to Top

  5. Submit Medical Examination and TB Risk Assessment Documentation

    Kentucky regulations no longer require student teachers to undergo a medical examination and tuberculosis (TB) risk assessment test, but some school districts (including JCPS) have sustained the requirement. Incoming CEHD student teachers will therefore submit documentation of completing a medical exam and TB test. For student teachers, dates of the examination and TB test remain valid and current for one year. The date of your last day of student teaching cannot exceed one year past the date of the medical exam or TB test.

    Instructions:

    1. Schedule a medical exam and tuberculosis (TB) screening with a health professional.
    2. Print the University of Louisville Medical Examination for Admittance into Student Teaching [PDF] form.
    3. Complete Section 1 of the form yourself (you are the UofL teacher-candidate)
    4. Take the form with you to your medical exam/TB screening appointments
    5. Section 2 of the form is to be completed AND SIGNED by the healthcare professional who conducts the medical exam
    6. Section 3 of the form is to be completed AND SIGNED by the healthcare professional who conducts the TB test (this may be a different provider).
    7. After you take the TB test, you must return to the test facility within a specified timeframe to have the test results read. Your provider will tell you when to return for the reading. The provider must provide:
      1. Type of TB test administered
      2. Test results
      3. Date test was administered
      4. Date test was read
      5. Signature with professional credentials
    8. When your completion of the medical exam and TB test with test results have been documented on the form, upload to the assignment in LiveText.

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  6. Initiate a Criminal Records Background Check

    Individual school districts’ boards of education or central offices administer criminal records background checks for incoming student teachers. The fee for the service is about $35-$40 depending on the district. Criminal records background checks cannot be initiated until district placements are confirmed. After placement is confirmed, download and print the Criminal Records Check Verification Form [PDF] and take it to the office of the school district in which you will student teach. District personnel will fingerprint you and launch a background check. Be sure to have the form signed and dated by the district administrator before you leave the site. Note that if you are placed in more than one school district, you may need to undergo a background check for each. Jefferson County Public Schools (JCPS) does not accept background checks conducted by other districts, but other districts may accept JCPS background checks. Teacher candidates should verify the criminal records background check requirements for each school district.

    Instructions: Upload an electronic copy of the completed, signed, and dated form to the LiveText assignment. Signatures must be original and legible.

    Log in to LiveText | Back to Top

  7. Submit your (1) KFETS Detailed Summary and (2) the Eligibility to Student Teach Verification Form

    Kentucky State Regulation 16 KAR 5:040 stipulates that all candidates enrolled in student teaching after September 1, 2013 complete a minimum of 200 hours in diverse and focused field experiences prior to student teaching. The OEDCP ensures compliance with the regulation by requiring teacher-candidates to upload electronic copies of their Record of Field Experiences field logs in LiveText (Assignment 1, above) and by monitoring teacher-candidates’ self-reporting in the Kentucky Field Experience Tracking System (KFETS).

    Submission of the Eligibility to Student Teach Verification Form attests that you have, in fact:
    a) completed Assignment 1 in LiveText (uploaded electronic copies of your original, signed Record of Field Experiences field logs documenting a minimum of 200 clock hours in a variety of primary through grade 12 [P-12] school settings that allow participation in specified activities with diverse populations of students), and b) reported said activities in the Kentucky Field Experience Tracking System (KFETS).

    Instructions: Submit two attachments to this assignment:

    1. Upload an electronic screenshot/snip of your KFETS Detailed Summary as seen in KFETS. Be sure that the image includes:
      • your name
      • all academic years in which time was recorded
      • at least 200 hours of field experiences
      • field time across activities categories B-G

      Example:
      (NOTE: Student name removed for illustration only; the teacher candidate’s submission must include your name as shown in KFETS in the screenshot.)

      screenshot

      Log in to EPSB for access to KFETS

    2. Upload a copy of your completed, signed, and dated Eligibility to Student Teach Verification Form to the LiveText assignment. This document attests that you have honestly and ethically self-reported field activities in KFETS and that you have documented these activities on field logs submitted to LiveText.

    Log in to LiveText | Back to Top

  8. Attend Mandatory Student Teaching Orientation(s)

    You are required to attend a student teaching orientation, which is held on Reading Day at end of fall and spring semesters. A second orientation will be scheduled with your cooperating teacher(s) and university supervisor(s). Individual programs schedule these sessions and you will be notified of dates and times. Attendance is recorded by the OEDCP.

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