UofL Event Calendar FAQ
UofL's event calendar is a marketing tool for promotion your events and for faculty, staff, students and general public to discover what is happening at the university.
Events.louisville.edu is a comprehensive,
university-wide event marketing calendar. Powered by Localist, the new
calendar offers a look at all of the arts, activities, sports and more offered at UofL.
Right now, there are dozens of calendars across campus and none of them play well
together. In the past, if you hosted an event, you had to post your event on multiple calendars to get the
message out. As part of our effort to improve our digital experience, we researched Localist’s current
implementation and capabilities. We also conducted a research session with event content managers and
stakeholders from across our non-academic and academic departments. Based on the findings, the decision was made
to implement Localist sitewide in Drupal. This allows us to integrate new technology and give our community the
best calendar possible. (see our list of
features)
Good news! If you're a university employee or student, you already have an account.
Just sign in with your university ID and password. Once
logged in, you can build your own profile, link to your Facebook profile and add events to the calendar.
You can view events on the calendar without signing in. But once signed in, the
calendar offers an array of features to help you stay involved with campus and keeps you in the know about all
the best events. For instance:
- Keep tabs on all of the events you want to attend by clicking "Watch this" or "I'm going."
- Get email reminders about events you're going to so you don't forget about them.
- Tell your friends about upcoming events by sharing them on your Facebook wall.
- Share feedback and photos about events you've attended.
Sure. Check your privacy settings and select the level you're most comfortable with.
Log in to UofL Events Calendar. Once you’re logged in, you’ll need to fill out the
information in the form about your event. Here are a few tips:
- Events need descriptions so that people know what it's all about. Include a sentence telling people about what's happening at your events. Submissions that don't have a complete description will not be accepted.
- UofL Event Calendar uses a lot of filters so people can sort through all of UofL's events and pick the activities they're interested in. Make sure to select all of the filters that apply to your event.
- Don't forget to mark the department or group that sponsors your event.
No. You will add events to Localist like you always have and those events will be
pulled into the Drupal Events Hub. By utilizing the powerful Drupal API, you can easily integrate events into
your website and build out filtering and sorting options for your users. The Event Hub also allows us to share
events across units to better serve our audiences.
Currently, UofL's Office of Communications and Marketing will edit and approve your
event. This will typically happen within a few days of your event being submitted (except weekends and
holidays). Right now, we do not allow events to skip the pending queue. We recommend submitting your events two
weeks prior to the event date. If you need events (or cancellations) to show up faster, contact us and we will
try to accommodate.
Yes. Once the university has transitioned our content to Drupal, content leads will
be trained and authorized to approve events for their designated area of the site. Our goal is to eliminate the
bottleneck at the approval stage and give individual schools, colleges and units more control over their area’s
events. We will be building more robust training documentation for event admins, authors and editors, as well as
building out workflows around event creation, publishing and editing.
No. We aim to make this efficient, so we've set up a feed from Engage to
automatically import events from their event calendar. If your event name, date or times change, or you cancel
an event, be sure to alert us so we can update the UofL Event Calendar.
Yes. While our websites are still in Plone, you can go to events.louisville.edu and
build a custom widget. You'll receive a snippet of code
that can be integrated into your websites. Full
documentation is available here.
Once we move to Drupal, Localist events will be automatically pulled into the Events Hub, allowing you can
easily integrate events on your page. More training and documentation will be available as part of the Digital
Experience Platform Training Program.
Fill out our contact form and
we'll get the building added as soon as possible.
We do offer bulk uploading. Users can request a spreadsheet to complete. Once
finished, email it to maria.tinnell@louisville.edu. OCM will
edit the spreadsheet and post. If you fill out a spreadsheet, you'll need to contact us directly to let us know
if any individual event details change..
We typically have five events listed under featured events. Spots are designated for
the following types of events - academic, arts & culture, athletics, students and university priority.
Events
will be selected based on the quality of the submission, including a full description and photo.
We understand the need to post past events with links to recordings or other useful
resources for their audiences, and we are currently looking into ways to support this functionality.
Of course. Go to our contact form and request an individual or small-group tutorial.
No, the process for adding Localist events will be the same. Those events will then
be
available for other units to promote on their sites using the Events Hub. Governance will iron out the best
approach for permissions and sharing of events.
We're looking into ways to support this functionality!