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ProCard Travel Violations

As we monitor ProCard activity, we continue to see a high percentage of violations related to employee and student travel expenses.  Please remember that the ProCard cannot be used for any travel expenses incurred by a university employee or student.  Instead, travel expenses must be paid out-of-pocket and submitted for reimbursement on a travel voucher or charged to the university’s central billing card through the systems provided by the Controller’s Office.   The only exception to this policy is conference registrations.  Conference registrations, excluding the lodging costs, may be charged to the ProCard.

As a reminder, the following options are available in order to minimize the out-of-pocket expenses incurred by an employee:

Charging Airline Tickets to the Central Billing Card via Egencia Corporate Travel: http://louisville.edu/finance/controller/acctops/travel/egenciainfo.html

Charging Southwest Airlines tickets to the Central Billing Card via www.swabiz.com: http://louisville.edu/finance/controller/acctops/travel/swabizhowto.html

Charging Southwest Airlines tickets to the Central Billing Card via www.swabiz.com: http://louisville.edu/finance/controller/acctops/travel/swabizhowto.html

Charging Hotels to the Central Billing Card via Egencia Corporate Travel: http://louisville.edu/finance/controller/acctops/travel/hotelcharge.html

Using a Purchase Order to Pay for Rental Cars: http://louisville.edu/finance/controller/acctops/travel/hotelautorental.html

 

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