ProCard Statements for Billing Cycles with No Activity
Posted: February 20, 2013
The ProCard Office recently switched to a new card management system per a requirement from PNC and VISA. This new system does not generate electronic statements for cards that did not have activity within a particular billing cycle. Therefore, cardholders, reconcilers, and approvers will now only receive statements for cards with transaction activity.
Regardless of card activity, a Transaction Summary Log (TSL) must be completed and signed by the relevant parties each month. This is to ensure the cardholder, reconciler, and approver are reviewing/validating the transactions on a monthly basis, including zero activity months. Having TSLs signed monthly also facilitates the monthly liaison certification process.
If you do not receive a statement for a billing cycle in which you think you had transaction activity, contact the ProCard Office immediately so we can research the issue. In addition, you can also verify activity for a billing cycle by viewing your transactions in PeopleSoft (reconcilers and approvers) or through University Reports.