What is the policy for extramural letters of evaluation?
- The candidate will provide to the department chair a list of six MD, Ph.D, Ed.D, DDS, or JD evaluators. The chair will evaluate the appropriateness of the evaluators. The department chair may use these evaluators or strike names for cause and enlist evaluators of the chair's choosing. The chair solicits letters of evaluation and collects them.
- Evaluators must be well established in the candidate's field of research, teaching, or clinical service and qualified to access the quality of the candidate's contributions to the field. Former UofL faculty (including full-time, part-time and gratis faculty) must have been absent from the University for a period of five years to be acceptable as extramural reviewers.
- Evaluators can’t be a close friend, relative, or spouse of the candidate. They cannot have been a thesis/dissertation advisor or committee member, post-doctoral supervisor, direct supervisor (e.g. division chief, department chair, center director) or mentor of the candidate. They have not been a co-author or co-investigator with the candidate in the last five years. They hold the equivalent academic rank, or higher, of the candidate’s proposed promotion. They do not have a financial relationship or other conflict of interest with the candidate.
- Evaluators should comment on the quality of work under review. Evaluators will be asked to comment on whether proficiency, excellence, scholarly activity, and scholarship have been demonstrated in the areas required.
- Evaluators will be provided a current CV, personal statement, teaching evaluations, clinical evaluations, and reprints if applicable. The definitions of proficiency, excellence, scholarly activity, and scholarship that apply to the candidate will also be included.