Department Agreement Intake

Business Process Change re:  Department Agreements

All Department Agreements are to be submitted in Workday Strategic Sourcing (WSS) for review and approval. Instructions on how to submit a Department Agreement in WSS can be found on Blackboard in the Workday Finance Training Organization under the Self-Service folder. The training is labeled Supplier Contracts – Department Agreements.

This tool will allow us to gather metrics as well as monitor response times, quantify appropriate staffing levels, identify common areas for improvement, and to react more quickly to customer needs. 

Benefits for the department include: 

  • One (1) central location to send agreements, secure in the knowledge that it is being monitored by Procurement Services.
  • No need to know who the Contract Specialist is for the assigned category/commodity/service.
  • Ability to identify where an agreement is within the review process.

As a reminder, a department agreement is typically one that originates from the supplier and contains their terms and conditions for goods and/or non-professional services and is below the $100,000 bid threshold.  Department Agreements may never be utilized to procure professional services requiring a Personal Service Contract (PSC). 

For any questions related to submitting a Department Agreement in WSS, please contact 

For questions regarding Department Agreements, please contact Procurement Services at purchase@louisville.edu.