Department Agreement Portal

Business Process Change re:  Department Agreements

Procurement Services is pleased to announce that we will be launching a new electronic portal for departments to use when sending department agreements to us for review and signature.  You may access the portal via this link:  DA Portal

A link to the portal, as well as instructions for use, may be found on our website at louisville.edu/purchasing.   

This tool will allow us to gather metrics and data not currently available to monitor response times, quantify appropriate staffing levels, identify common areas for improvement, and to react more quickly to customer needs. 

Benefits for the department include: 

  • One (1) central location to send agreements, secure in the knowledge that it is being monitored by Procurement Services.
  • No need to know who the contract administrator is for the assigned commodity/service.
  • Ability to identify where an agreement is in the process.

As a reminder, a department agreement is typically one that originates from the vendor and contains their terms and conditions for goods and/or non-professional services and is below the $40,000 bid threshold.  Department agreements may never be utilized to procure professional services requiring a personal service contract (PSC). 

 

For questions regarding Department Agreements, please contact Procurement Services at purchase@louisville.edu.

For questions regarding the portal or to obtain training, please email purchase@louisville.edu or call Amber Horn at 852-7211.


Instructions for Submitting Agreements to Procurement Services

Instructions for Checking the Status of your Department Agreement