News from the Vice President / Chief Information Officer
M. Rehan Khan

As the technology landscape constantly changes and our academic institution must continue to adapt and innovate, Information Technology Services remains constant in providing vision and leadership for the effective use of current and emerging technologies. Some of our major strategic projects and current directives will transform how the University of Louisville acquires and employs technology resources in support of our academic, research, patient care and public service missions. I hope the information on this page will assist in the transparency of information about how we are working to integrate information technology in scholarly, research and administrative environments.

rehan khan

Owner(s)

M. Rehan Khan
Dr. Cort Esch

completion

summer 2022

Description

Information Technology Services has worked hard since 2020 to improve the technology in UofL classrooms with the highest utilization on both the Belknap and HSC campuses. Two different rounds of teaching space assessments were undertaken by a working group commissioned by the Provost’s Office and ITS has done multiple evaluations on classrooms with the highest need for updating. With continued guidance from our Academic Technology Governance Committee, we’re invested in making sure our university classrooms are ready for improved in-person, remote and distanced learning instruction.

Equipment upgrades depend on room/departmental needs but include: computer, monitor, cameras (live capture), microphones, monitoring software, Deepfreeze software to lockdown PC’s, and VOIP. Networking (ethernet) has also been upgraded or installed within all rooms.

Status on-going

These rooms have been completed since Spring 2021:

  • Strickler Hall SK101
  • Belknap Academic Building BAB128
  • Belknap Academic Building BAB129
  • Life Sciences Building LF101
  • Strickler Hall SK102
  • Humanities Building, Bingham HM202
  • Ernst Hall EH103
  • James B. Speed Building JS100
  • James B. Speed Building JS203
  • Duthie Center for Engineering DC117
  • William S. Speed Building WS108
  • Sackett Hall SH213
  • Natural Sciences Building NS128
  • Natural Sciences Building NS212E
  • Natural Sciences Building NS212C
  • Belknap Academic Building BAB409
  • Belknap Academic Building BAB412
  • Belknap Academic Building BAB414
  • Lutz LU232
  • Humanities Building, Bingham HM106
  • Humanities Building, Bingham HM205
  • Life Sciences Building LF130
  • Student Activities Center SAC E102
  • Student Activities Center SAC E103
  • Davidson Hall DA108
  • Davidson Hall DA109
  • Davidson Hall DA110
  • Davidson Hall DA111
  • College of Education ED117
  • College of Education ED232
  • College of Education ED272
  • Patterson Hall PA106
  • School of Nursing HK2037
  • School of Nursing HK4003
  • Davidson Hall DA101
  • Davidson Hall DA103
  • Davidson Hall DA104
  • Davidson Hall DA107
  • Davidson Hall DA204
  • Davidson Hall DA205
  • Davidson Hall DA206
  • Davidson Hall DA207
  • Davidson Hall DA208A
  • Davidson Hall DA208B
  • Davidson Hall DA209A
  • Davidson Hall DA209B
  • Davidson Hall DA301
  • Davidson Hall DA303
  • Dougherty Hall DO006
  • Gottschalk Hall GH202
  • Gottschalk Hall GH203
  • Bingham Humanities HM108
  • Bingham Humanities HM109
  • Bingham Humanities HM111
  • Bingham Humanities HM112
  • Bingham Humanities HM113
  • Bingham Humanities HM117
  • Bingham Humanities HM119
  • Bingham Humanities HM121
  • Bingham Humanities HM122
  • Bingham Humanities HM210
  • Bingham Humanities HM219
  • Bingham Humanities HM221
  • Life Sciences LF102
  • Natural Sciences NS108
  • Natural Sciences NS110

These rooms are scheduled for new upgrades in 2022:

  • Belknap Academic Building BAB128
  • Belknap Academic Building BAB129
  • Belknap Academic Building BAB409
  • Belknap Academic Building BAB412
  • Belknap Academic Building BAB414
  • Davidson Hall DA101
  • Davidson Hall DA103
  • Davidson Hall DA104
  • Davidson Hall DA107
  • Davidson Hall DA109
  • Davidson Hall DA110
  • Davidson Hall DA111
  • Davidson Hall DA204
  • Davidson Hall DA205
  • Davidson Hall DA206
  • Davidson Hall DA207
  • Davidson Hall DA208A
  • Davidson Hall DA208B
  • Davidson Hall DA209A
  • Davidson Hall DA209B
  • Davidson Hall DA301
  • Davidson Hall DA303
  • Duthie Center for Engineering DC117
  • Dougherty Hall DO006
  • College of Education ED117
  • College of Education ED232
  • College of Education ED272
  • Ernst Hall EH103
  • Gottschalk Hall GH202
  • Gottschalk Hall GH203
  • School of Nursing HK2037
  • School of Nursing HK2038
  • School of Nursing HK4003
  • Humanities Building, Bingham HM106
  • Bingham Humanities HM108
  • Bingham Humanities HM109
  • Bingham Humanities HM111
  • Bingham Humanities HM112
  • Bingham Humanities HM113
  • Bingham Humanities HM117
  • Bingham Humanities HM119
  • Bingham Humanities HM121
  • Bingham Humanities DO006
  • Bingham Humanities DO006
  • James B. Speed Building JS100
  • James B. Speed Building JS203
  • Life Sciences Building LF101
  • Life Sciences LF102
  • Life Sciences Building LF130
  • Lutz LU232
  • Natural Sciences NS108
  • Natural Sciences NS110
  • Natural Sciences Building NS128
  • Natural Sciences Building NS212C
  • Natural Sciences Building NS212E
  • Patterson Hall PA106
  • Student Activities Center SAC E102
  • Student Activities Center SAC E103
  • Sackett Hall SH213
  • Strickler Hall SK101
  • Strickler Hall SK102
  • William S. Speed Building WS108
  • College of Business BS 101
  • College of Business BS 118
  • College of Business BS 123
  • College of Business BS 131
  • College of Business BS 201
  • College of Business BS 205
  • College of Business BS 211
  • Chemistry CBLL16
  • Davidson Hall DA306
  • Dougherty Hall DO202
  • College of Education ED239
  • Ernst Hall EH103
  • Ernst Hall EH110
  • Ernst Hall EH112
  • Ernst Hall EH215
  • Ernst Hall EH310
  • Gottschalk Hall GH303
  • HSC Instructional HB205
  • HSC Instructional **NEW HB115
  • HSC Instructional **NEW HB215
  • School of Nursing K-Wing HK2003
  • School of Nursing K-Wing HK2006
  • Bingham Humanities HM100
  • Bingham Humanities HM101
  • Bingham Humanities HM103
  • Bingham Humanities HM114
  • Bingham Humanities HM207
  • Bingham Humanities HM209
  • Bingham Humanities HM217
  • Bingham Humanities HM223
  • Bingham Humanities HM204
  • Lutz Hall LU306
  • Law School LWLL60
  • Law School LWLL71
  • Law School LWLL75
  • Law School LWLL80
  • Law School LW171
  • Law School LW175
  • Law School LW275
  • Music School MB125
  • Music School MB135
  • Music School MB263
  • Natural Sciences NS134
  • Natural Sciences NSLL30
  • Sackett Hall SH100
  • Schneider Hall LL25
  • Strickler Hall SK208
  • Strickler Hall SK208A
  • Strickler Hall SK209
  • Strickler Hall SK111
  • Strickler Hall SKLL20
  • McCandless Hall SP101
  • Student Recreation Center SRC107
  • Student Recreation Center SRC110
  • W.S. Speed WS002
  • W.S. Speed WS106
  • W.B. Speed WB113

Owner(s)

M. Rehan Khan
Mary Elizabeth Miles
Brad Andersen

Description

Replacements for the main UofL Enterprise Resource Management (ERP) systems that support Human Resources, Financials and Student Records are our biggest strategic projects. With limited support now available on our PeopleSoft HCM system, vendor support for these all systems will expire by 2031. ITS has determined that it will take 2-3 years to replace each system with significant impact to the University, especially in the various associated units due to the systemic change in processes involved with each area of focus. We are taking a phased approach to the strategic projects and began, over a year ago, working with our departmental stakeholders to identify a viable solution to first replace our Peoplesoft HCM system.

completion

HCM January 2021 to June 2022 Financials January 2023 to June 2024 Student January 2025 to June 2026

Status HCM Implementation

ERP – Human Capital Management (HCM)

We are taking a phased approach to the strategic projects and began, over a year ago, to identify a viable solution to first replace our Peoplesoft HCM system. By engaging over 75 of our business stakeholders across 20 departments, we completed multiple discovery and demo sessions with the top two contenders for HCM systems: Workday and Oracle. With everyone’s participation and feedback, we also conducted interviews of 9 peer higher ed institutions on their systems and engaged Gartner Research on the best vendor options, products, competitive pricing and industry directions. With a draft budget and funding in place, ITS made a recommendation to Provost and CFO to select Workday as our new HCM system.

Owner(s)

Owner 1
Owner 2
Owner 3

Description

Based on a directive from the Office of the President to revamp our entire digital presence, ITS is partnering with the Office of Communication and Marketing to improve our websites and the processes behind creating and maintaining them. This multi-year initiative, completed in stages, will lay the foundation for UofL’s success in the coming years and allow UofL to meet many of the goals outlined in our strategic plan.

The search for a new enterprise-wide Content Management System (CMS) is nearing the decision phase. Through executive and steering committees, we outlined the specific requirements involved with distributing information in a shared CMS environment optimized for security, performance and scalability while promoting accessibility to all users, meet all financial, legal and privacy standards and include the tools needed for the creation, storage and maintenance of digital marketing content.

Our functional and technical project leads, along with informed partners, have narrowed the field to three final possible platforms. We recognize the importance of finding a CMS that will successfully integrate into our existing and future digital solutions and look forward to a campus-wide presentation in early 2022.

More information on this project is available on the project overview webpages as part of the Web at UofL.

Status ongoing
Electronic Research Administration (eRA) System

This initiative is led by the Office of the Executive Vice President for Research and Innovation. ITS is playing a key role in the project management and deployment of the new Cayus system.

As UofL has identified the management of sponsored research as mission critical to its operation and looks to assist faculty and staff on sponsored projects and other research activities, the University will enhance its institution wide information system. The goal to improve the efficiency, effectiveness and overall performance of the University’s pre- and post-award research administration processes is key.

With the new Cayus platform, faculty and researchers can prepare and submit information to various awarding agencies - routing proposals, contracts, and other types of agreements – including most Federal grant applications. A virtual hub for research, Cayus eliminates unneeded, inefficient processes and maximizes productivity with electronic research administration for principal investigators, their unit business administrators, related regulatory, school, and departmental staff, and central management.

Customer Relationship Management (CRM) System

The Office of Advancement at the University of Louisville (the Office of Alumni Relations, Advancement Services, and Development) has chosen Blackbaud for the new CRM system. ITS is playing a pivotal role in the project management and deployment of the new platform.

With an archive of approximately 1.3M donors and, on average, 450 new donors monthly, the new CRM will allow UofL to build even stronger and more productive relationships with prospects and donors. As an industry leader, Blackbaud combines unmatched nonprofit expertise with a software solution that integrates analytics, multichannel marketing and data mining in order to empower fundraising programs to grow.
We’re happy to partner with the Office of Advancement on implementing and supporting the tools to better engage, inform, and educate our constituents for the purpose of gaining financial support for the university and provide user-friendly, state-of-the art technology that utilizes the best fundraising practices.