Setting Your Preferred Identification Options
Legal Name, Preferred Name, Preferred Email Address, Preferred Pronouns, Preferred Gender Identity
When starting out at UofL, most individuals, will see their legal name and gender identity used within administrative forms, online accounts and communications as the standard default due to the complexity of our information systems. However, at UofL, anyone can utilize a preferred or chosen name, set a preferred email address and designate their preferred gender identity and appropriate pronouns. Using someone’s chosen names and pronouns is respectful of others in our UofL community and demonstrates our willingness to be inclusive.
Please use the searchable index below for how-to set your identification options in most all our systems. If you are having difficulty or have questions, please contact us.
How to change your Email, Preferred & Legal Name, Pronouns and Gender Identity within our systems:
Legal Name
Preferred Name
Preferred Pronouns
Preferred Email
- Changes may take up to 24-48 hours depending on system(s).
- For assistance, contact the ITS HelpDesk
Employees Legal Name
WorkdayHR, O365 (Email Directory), University Directory (People Finder), Campus Health, Identity Management, Campus Solutions, Transcripts
Employees Preferred Name
WorkdayHR, O365 (Email Directory), University Directory (People Finder), Archibus, Library, Campus Health, Cardinal Card, Blackboard, Identity Management, Campus Solutions, Canon Print, CardBox, Adobe, Course Evals
Employees Preferred Pronouns
WorkdayHR
Employees Preferred Gender Identity
WorkdayHR
Students Legal Name
Student System, Transcripts
Students Preferred Name
Student System, O365 (Email Directory), University Directory (People Finder), Library, Campus Health, Cardinal Card, Blackboard, Identity Management, Canon Print, CardBox, Adobe, Grade/Class Rosters, REACH, Housing, Cardsmart
Students Preferred Pronouns
Student System
Students Preferred Gender Identity
Student System, Housing
Students and Employees Preferred Pronouns
Microsoft Outlook and Teams
Students and Employees Preferred Email
Student System, WorkdayHR, O365 (Email Directory), University Directory (People Finder), Archibus, Library, Campus Health, Cardinal Card, Blackboard, Identity Management, Campus Solutions, Adobe
