Must be a full-time employee with an active travel and expense profile in PeopleSoft Financials. Requests for card should be sent to travlcrd@louisville.edu

Travel card office will send training instructions and an application. The application will reflect the settings from the travel and expense profile (speedtype, dept ID). The application needs at least two signatures, the cardholder and a superior. If speedtype is a grant a PI needs to sign as well.

Blackboard training must be completed with 100% accuracy before sending the signed application back to travlcrd@louisville.edu.

Standard limits are $5000 per month and $2500 per transaction. Limits can be increased with LFO approval. Cards are controlled by merchant categories to allow only travel related charges. Travel office will link the card to individual Anthony profile.

Suggested Uses

• Airfare
• Lodging
• Car rental Enterprise/National
• Gas for rental
• Taxis, Uber, Lyft
• Parking
• Registrations
• Business Meals must submit itemized receipts, list of attendees and business purpose
• Travel related Covid Testing

Restricted Items

• Personal meals
• Airline amenities/upgrades
• Hotel incidentals
• Equipment purchases
• Office supplies
• Software
• Personal entertainment
• Souvenirs

Cardholders will receive a month statement to review for accuracy. Any unauthorized charges should be reported to the Travel Office. After travel has occurred, ALL card charges must be submitted on an expense report with receipts, (over $30 required). Dawn Clement will import charges from My Wallet. Charges will be allocated to the speedtype entered on the report.

Any proxy listed on the cardholder’s expense profile can view the cardholder’s transactions in My Wallet. NavBar > Menu > Employee Self-Service > Travel and Expenses > My Wallet