Residence Hall Policies
Membership in the Community
Housing policies and codes are designed to give a clear understanding of what is expected of you as a University of Louisville resident. Although policies and procedures may appear and “feel” restrictive, there is no intent to deprive students of an opportunity to make independent decisions. Policies have been established in accordance with other University regulations, local, state, and federal laws. The policies set in place have proven to be in the best interest of the residence hall community at large. With these ideas in mind, Campus Housing has established a number of guidelines that are intended to give you and your neighbors standards by which you can live and learn together. Residents and prospective residents are strongly encouraged to check with staff members ahead of time regarding any questions, perceived exceptions, or interpretations they might have concerning these rules.
Who has the Responsibility?
We believe residence hall students come to the University of Louisville understanding that they are responsible for their actions and that living in a densely populated environment requires maturity and good judgment. The policies and procedures in this document allow Campus Housing to govern acceptable and unacceptable behavior, to terminate agreements or take other action, including but not limited to restriction of privileges, such as visitation restrictions, if residents do not comply with the policies and procedures. The residence hall staff will confront residents if their actions are contrary to policy. Our sincerest desire is that by calling attention to a resident’s behavior and its consequences, better judgment will be exercised and future misbehavior avoided. Remember that you have voluntarily agreed to live in and become a part of the residence hall community. By signing a housing license agreement you have indicated that you acknowledge and follow the policies and procedures of the community.
The following sections describe University of Louisville Campus Housing policy regarding the sale, service, distribution, and consumption of alcoholic beverages on university property in accordance with federal, state, and local laws.
Alcohol Possession, Consumption and Distribution
Prohibited conduct includes:
- Providing alcoholic beverages to individuals under twenty-one (21) years of age, or possession or use of alcoholic beverages by individuals under twenty-one (21) years of age. (Section 10h. of the Code of Student Conduct)
- Unauthorized distribution of alcoholic beverages or possession of alcoholic beverages for purposes of distribution. (Section 10j. of the Code of Student Conduct)
- The possession and/or consumption of alcohol by any individual under the legal drinking age in any residence hall.
- The possession and/or consumption of alcohol by persons of legal drinking age in a residence space where the hosting resident is not of legal drinking age. The possession and/or consumption of alcohol in first-year communities.
- Possession or consumption of alcohol in common areas. Common areas include any area outside of private living spaces, including but not limited to lounges, hallways, stairwells, elevators, balconies, laundry rooms, public or community bathrooms, and study areas.
Alcohol Paraphernalia, Receptacles and Common Sources
Prohibited conduct includes:
- Possession of empty alcohol containers in any residence space where the hosting resident is not of legal drinking age. The possession of empty alcohol containers in first-year communities.
- Possession and/or use of common source containers. Common sources of alcohol include containers used to provide alcohol to multiple persons, including but not limited to kegs and home brewing kits.
Participation in drinking games is prohibited. Drinking games include any activity which promotes the binge consumption of alcohol and/or encourages alcohol consumption based on sets of rules, strategies, guidelines, instructions, and etc.
Open containers of alcohol are prohibited in common areas, first-year residence halls, and rooms where all assigned residents are under the legal drinking age, as well as the personal bedroom space for residents under the legal drinking age.
Appearing in a public place manifestly under the influence of a controlled or other intoxicating substance to the degree that there is danger to self, others, or property or there is unreasonable annoyance to person(s) in the vicinity is prohibited.
•Section 10y. of the Code of Student Conduct
A host is a resident who is responsible for a guest's or other resident's presence in their assigned residence space. Any person in a residence space other than the assigned residents must be hosted by one of the assigned residents. Assigned residents are responsible for hosting any other guest and/or resident that enters their assigned space. The hosting of persons who violate one or more alcohol policies is prohibited.
Drug & Tobacco Policies
The following sections describe University of Louisville Campus Housing policy regarding the sale, manufacture, distribution, possession and use of illegal drugs on University property in accordance with federal, state and local laws.
Controlled Substances and Illegal Drugs
The unauthorized distribution, possession, manufacture, or use of any controlled substance or illegal drugs, as defined by the Kentucky Revised Statues, Chapter 218A is prohibited.
Section 10g. of the Code of Student Conduct
The unauthorized distribution, possession, manufacture or use of drug paraphernalia or paraphernalia with illegal drug residue is prohibited. Drug paraphernalia means any device and/or materials for the intended or implied use of controlled substances and illegal drugs, including but not limited to devices and/or materials used to prepare, use, or cover-up the use of drugs.
Distribution, possession, manufacture or use of any quantity of marijuana is prohibited. Note: Possession of a medical marijuana license or prescription does not provide exemption from this policy.
Prescription and Over-the-Counter Medication
The unauthorized distribution, possession, or use of any prescription medication, over-the-counter medication, or any other substance being used in any manner other than its intended purposed which can cause harm, is prohibited in all residence halls.
The University of Louisville is a smoke-free campus. Smoking is not permitted throughout the University. Smoking tobacco in a residence hall or in a non-designated area adjacent to a residence hall is prohibited.
Child Abuse Policy
Campus Housing staff members are required under the Kentucky Unified Juvenile Code (KRS Chapters 600 to 645) to make a report of any neglect, physical, sexual or emotional abuse, and dependency of children to Child Protective Services (502-595-4550). Child abuse may be indicated by physical marks on the child, a child may report abuse, or the child may be left unattended in a room or apartment. These are only some examples of child abuse and are not exhaustive – definitions of child abuse, neglect, and dependency may be found under Kentucky Revised Statute 600.020. The following steps will be taken when abuse is suspected:
- The Housing professional staff on-call will be contacted.
- The hall staff will document the incident.
- If after hours, Child Protective Services will be contacted the next working day by Housing Staff.
If you believe that a child is being abused, neglected or is dependent, please contact Child Protective Services (502-595-4550).
Courtesy (Quiet) Hours and Noise Policy
Courtesy hours are in effect at all times to maintain community standards and to meet the expectation of an environment conducive to academic success. Noise originating from anywhere on a floor should not be audible by another floor or room within the building or outside. A resident may ask another resident to reduce noise at any time under the expectations of courtesy hours.
Quiet hours begin at 10:00 PM Sunday, Monday, Tuesday, Wednesday, and Thursday nights. Quiet hours begin at 12:00 AM on Saturday and Sunday mornings. Quiet hours end at 8:00 AM every morning. All residents and rooms are expected to eliminate noise that impacts other members of the community during quiet hours.
Credit Card Security Policy Contact Information
Business Address: University of Louisville Housing and Residence Life, Louisville, KY 40292
Customer Service Number: 502-852-6636
Departmental Contact Email: Rick Schneiderman – email@example.com
Refund, Delivery and Privacy
Refund Policy: Refunds are provided only in cases where a double payment has occurred.
Delivery Method: An email confirmation will be sent to your email address within 24 hours.
PCI DATA PRIVACY STATEMENT: We respect your privacy! This policy applies only to data subject to the payment card industry standards and is not applicable to other types of personally identifiable information collected by the university. Any and all the information collected on this site will be kept strictly confidential and will not be sold, reused, rented, disclosed, or loaned! The information you give us will be held with the utmost care and will not be used in ways that you have not consented to. Any non-personally identifiable information gathered from your internet browser, such as IP address, domain name, browser software and OS type, is anonymous and no personal information is ever transmitted to us in this manner. This non-personally identifiable information relating to site visits is used to improve the feature and functionality. If you have any questions, please feel free to call or email us.
Facility Use by Non-Resident Groups
Public spaces (lounges, basements, lobbies, kitchens) may be used by groups outside Campus Housing including Greek organizations and Recognized Student Organizations (RSOs) with written permission from the Housing Office. Preference is given to residence hall groups but anyone may request a room as long as there is agreement to all policies.
Evacuation of all persons in University buildings is mandatory when a fire alarm sounds. Use of all microwaves and other approved cooking devices must be monitored properly. Cooking devices, such as toaster ovens, toasters, crock-pots, coffee pots, hot plates & indoor/outdoor grills are not permitted in the halls or on balconies. Use of cooking appliances in rooms is limited to basic microwave use. Candles (including decorative and de-wicked), sparklers, combustible figurines, electronic skateboards including hoverboards, halogen lamps, incense, space heaters and other like items are also not permitted in the halls or on balconies. Hanging objects from sprinkler heads, pipes and electrical conduit is strictly prohibited. “Live cut” trees (such as Christmas trees) are not permitted anywhere in the buildings. Items may not be posted, displayed or attached to the window in a fashion such that they are visible through a window. This policy includes, but is not limited to, signs, cans, bottles and posters.
Electronic smoking devices including e cigarettes are banned from the residence halls.
Hookahs are banned from the residence hall.
Guest Visitation Policies
A roommate's expectation of privacy, sleep, and study take precedence over the privilege of a host to have a guest(s). You must have approval from your roommate(s) or suite/apartment-mate(s) to have a guest(s).
A guest is defined as any visitor who does not live in the building, including family members and parents. In buildings with gender specific floors, any opposite-sex living in the same building, but visiting the floor, is also a guest. University of Louisville students only have access to the specific residential space where they are assigned and are considered guests in all other communities. Residents are responsible for and can be held accountable for the behavior of their guests. Residents must inform their guests of policies and violations of Campus Housing. Residents will be held accountable for the guest's behavior that takes place inside the room and in the common areas of the building, whether or not the residents are present. Guests that fail to comply with any University policy or staff member will be asked to leave the residence hall. A guest can be denied permission to remain in the building or may be prohibited from future visits if he or she creates a disturbance or violates any rule or regulation.
All guests must sign-in at the front desk. The host and the guest may be required to present an ID for verification. Even in the event that no staff is present you must sign-in/out with your name, guest's name, date, and time on the paper. No more than two guests per resident may be signed-in at any time. Residents must accompany their guests during their entire visit in the residence hall.
The following guidelines apply to the host:
- Guests visiting in all halls must have an escort and you must escort your guest in the building all the way to your room;
- You must remain with your guest at all times while you are in public areas, kitchens, TV lounges, student lounges, laundry rooms, restrooms, hallways, stairwells, or elevators;
- Your guests must remain in your room or accompany you until they leave the building. No guests are permitted to stay in your room if you leave the building.
- Visitors to apartments are allowed to remain in the apartment even if the resident leaves the building for short periods.
- Never agree to escort a person(s) you do not know. You will be responsible for them and this includes opening lobby doors to allow visitors to enter.
- Residents must never loan their residence hall key to another person for any reason. In addition, a student found in possession of a residence hall key not issued in their name is in violation of the escort policy.
Visitation is defined as those times during which residents may have guests in their rooms, suites, apartments or public areas of residential floors. In addition to the set Campus Housing guidelines for guests, specific visitation plans should be outlined by residents in the side by side agreements stating the maximum hours during which visitors or guests may visit. With these plans, the shared concerns and wishes of the roommates are of paramount importance and determine acceptable or unacceptable visitation privileges within a specific room. Visitation is a privilege that is subordinate to a resident’s right to privacy within a resident’s own room. Residents may not exercise their visitation privileges if doing so interferes with the rights of their roommate(s) or other residents. Suspension of visitation privileges for an individual, a floor, or an entire residence hall may be issued by Campus Housing with just cause. The University of Louisville provides several different living and visitation options. The visitation policy strives to recognize and balance the following prioritizes:
- The need to provide options for students and families who have different desires regarding visitation arrangements;
- The need to maintain a safe environment in the halls;
- The need to respect students’ desires for privacy;
- The need to recognize the value of visitors in a vibrant educational community.
Visitation hours and Guest Sign-in:
Residents and their guests (including parents and family members) are required to conform to the visitation hours established in the building in which they live or are visiting. Be aware that visitation policy applies to all areas of residence halls; which includes but is not limited to stairwells, elevators, hallways, and individual rooms.
Visitation and guest sign-in for all buildings:
Visitation and sign-in hours: 24 hours per day, 7 days per week
Sign-in is not required at the Medical-Dental Apartments, University Pointe, and Cardinal Towne. Visitors to the Medical Dental Apartments are allowed to remain in the apartment even if the resident leaves the building.
Overnight Guest Policy:
You are allowed to have two guests per resident stay overnight. Overnight guests are any person not assigned to that bedroom/suite/apartment staying for substantial portion of the night. All roommates/suite/apartment mates must be in agreement about whom, when, and the number of hours a visitor is allowed. Guests cannot stay more than 14 times a semester, with no more than three consecutive nights or six nights in a month. Violations may lead to student conduct charges and sanctions.
The first two weeks of each semester all front desk workers (Resident Assistants, Community Hall Assistants, Community Night Assistants, and Security Guards) are required to check the IDs of every resident and guest as they enter the building.
After the initial two-week period, all front desk workers are required to check IDs when any people entering the building are unfamiliar and when residents are signing in guests. Residents and guests are required to show ID at this time.
Illegal Occupancy and Cohabitation
Illegal Occupancy includes, but is not limited to:
- Staying more than six (6) nights in a month and/or more than three (3) nights consecutive.
- Being restricted from entering a building for conduct or other reasons.
- Not being enrolled in good standing with the University of Louisville.
- Not having a signed license on file with Campus Housing.
- Being present without a roommate’s allowance.
Cohabitation includes but is not limited to:
- Having overnight guests staying more than the allowable nights either by the visitation policy or the side by side agreement.
- Not having a signed license on file with Campus Housing.
- Accessing the room or apartment while the assigned occupants are not present.
- Utilizing a key or other method to enter a room or apartment to which one is not assigned.
- Using the bathroom and shower facilities as if one lived in that room/suite/apartment.
- Keeping belongings, such as clothes and books, in the room as if one lived in that room/suite/apartment.
Downloading or sharing copyrighted files from the Internet is against policy and any resident found doing so will have his/her Internet port shut down for a period from a week to a year depending on the severity of the issue and the resident’s response. In addition, conduct action may be taken, which can result in forfeiture of the resident’s housing license.
All residents agreed on their housing agreement and license to follow the computer usage policy for the University of Louisville. Wireless routers are prohibited in University Housing.
Interim Restrictions or Removal
The Director of Campus Housing or designee may defer procedural due process and enforce an interim restriction or removal from a residence hall. This action is taken to: ensure the safety and well-being of members of the University community, preserve University property; ensure a resident’s own physical or emotional safety and wellbeing; or if the resident poses an ongoing threat of disruption of the normal operations of the residence hall or University. Interim restriction or removal is effective upon informing the resident. Any resident who has had interim action taken against him/her will be afforded either an Administrative or Housing Conduct Meeting, as soon as it is practical.
Residents removed or restricted on an interim basis will be given an opportunity to appear personally before the Director of Housing or designee within five (5) business days from the notice of the effective date of the interim removal or restriction, in order to discuss only: reliability of the information concerning the resident’s conduct, including the matter of identity, and/or whether the conduct and surrounding circumstances reasonably indicate that the continued presence of the resident poses a substantial threat to the student, to others, or to the stability and continuance of normal University or residence hall functions.
Unless otherwise determined by the Director of Housing or designee, such interim restriction or removal shall remain in effect until a University hearing is held and an outcome is determined. If a student is not found responsible for any violation of a policy infraction and is readmitted to housing, he/she may be entitled to a refund for the time period they were removed from the hall. Any refunds for the time period are not automatic and will be determined on a case-by-case basis by the Director of Housing or designee.
The residence hall community is not designed or equipped to rehabilitate persons who pose a substantial threat to themselves and others. It may be necessary to remove them from the residence halls and to sever the relationship.
If you are locked out of your building and/or room, take the following steps: contact your roommate, contact the Resident Assistant on duty if you are unable to contact your roommate, contact the Resident Assistant on your floor if you are unable to reach the Resident Assistant on duty. A warning will be issued for the first three (3) lockouts, and further sanctioning will be take place on the fourth (4th) and subsequent lockouts.
Missing Persons Policy
This policy has been designed to comply with the Higher Education Opportunity Act of 2008 for colleges and universities to establish a missing person policy for its on campus residents.
For the purpose of this policy, the following definitions apply:
- A student resident is any student who is living in a residence facility located on University of Louisville property or managed within the university resident student license procedure. The facilities include: Bettie Johnson Hall, Billy Minardi Hall, Community Park, Kurz Hall, Louisville Hall, Medical Dental Apartments, Miller Hall, Threlkeld Hall, Unitas Tower, and University Tower Apartments.
- A missing person is anyone whose absence is contrary to their usual pattern of behavior and it is suspected that unusual circumstances may have caused the absence.
Collection of information
Campus Housing will ask student residents to provide the missing person’s contact information as part of the housing application.
The University of Louisville Police Department (ULPD) will serve as the lead in the investigation. Campus Housing staff will assist as requested.
Notifying police: In the event a student resident is considered to be missing, Housing staff will notify the ULPD who will serve as the lead in the investigation and coordinate subsequent notifications.
- Notifying missing person’s emergency contact on record: University Police or Housing will notify the missing person’s emergency contact person(s) within 24 hours of determination that the student is missing.
- Notifying parents or guardians: University Police or Housing will notify the parents or guardian within 24 hours of determination that the student is missing if the missing person is under eighteen (18) years of age and not emancipated.
All residents should use the School of Music practice rooms and the Unitas Tower practice room to play instruments. Instruments are permitted to be played in the residence halls lobbies during non-quiet hours. Med-Dent residents are permitted to play instruments seven days a week between 6:30pm and 8:30pm.
Pets, excluding fish, are not allowed in the residence halls without permission from Housing. Aquariums must be ten (10) gallons or less. A student with a disability may have a service animal living with him or her as long as the Housing Office has been notified. Violation of the pet policy requires sanitation, disease control procedures, and deodorization for which the student will be charged.
Roommate/suite contracts, called Side-by-Side Agreements, are completed by all residents and their roommate(s) or suitemate(s) upon moving in together. The agreement outlines specific living arrangements. Violations of the agreement should be reported to the Resident Assistant for mediation and documentation. Violating the terms of the roommate/suite contract may be considered a violation of residence hall policies.
We reserve the right of entry into student rooms for purposes of maintaining the facility and emergency responses. However we respect the student's right to privacy and have specific guidelines for room entry by staff. These guidelines were designed not only to protect the privacy of residents but to protect staff from possible accusations by residents.
To ensure this right of entry, students are not permitted to add any additional locking devices to room doors that would deter entry by staff, except privacy chains that protect the individual while he/she is in the room.
Rooms may be entered regularly for the purpose of pest control. Building RA Leaders should be sensitive to this scheduled entry and try to use this time to accomplish other objectives thus keeping the number of room entries to a minimum.
Any time a room needs to be entered by a university staff person, first knock on the door and announce yourself before keying into the room. Ample time should be provided for residents to prepare themselves before entering. As a matter of course, building RA Leaders should not enter rooms by themselves. When possible, RA Leaders should request assistance by another building RA Leaders or resident to avoid false accusations. A description of the various acceptable room entry possibilities are outlined below.
Entry for Maintenance
Physical plant and Housing facility staff may enter rooms on their own to respond to written requests for maintenance work. These requests can be made by staff or students by reporting on the housing web site. It is the general policy of the physical plant that staff may not work on opposite sex floors before 10:00am.
Physical plant staff may enter rooms for normally scheduled maintenance work (filter changes etc.) or for maintenance checks to look at specific items. A schedule of these times will be provided to the building staff in advance and the date, time and reason for these room entries should be posted in the hall to alert residents.
Building staff may enter rooms for inventory or maintenance or other safety and security checks with the prior approval of the associate director for facilities. The dates, time and reason for these room entries must be posted in the hall in advance to alert residents.
Building staff may enter rooms to allow access to pest control staff or other related type services. The dates, time and reason for these room entries should be posted in the halls in advance to alert residents.
Entry for Safety and Security
Building staff may enter rooms to conduct a scheduled safety or security check when problems have arisen in the hall to make this necessary i.e. fires, electrical problems etc. These room entries should be approved in advance by the Associate Director for Operations & Facilities Services/Community Manager. Signs indicating the dates, times and reason for the room entries should be posted in the hall to alert residents.
Building staff may enter rooms for a scheduled fire drill after signs have been posted to alert residents. Staff may also enter rooms during false fire alarms if serious problems have occurred in the past with students failing to evacuate. Approval for room entry during false fire alarms must be secured in advance from the Associate Director for Operations & Facilities Services/Community Manager.
Staff may enter rooms when there appears to be a medical emergency in progress. For example when a resident is asking for assistance or when they have information that a person in the room may be sick or injured. Staff should always try and have a witness to the room entry under these circumstances.
Staff may enter rooms when there appears to be an emergency situation that could have serious consequences if left unattended i.e. leaks, smell of smoke etc. Two situations need additional clarification in this section.
- Smell of smoke ‑ If building staff believes that smoke is coming from a room, they may knock, announce themselves and after a period of time enter to determine the cause of the smoke. They should have a witness to this room entry. This is not carte blanc permission to enter any room to look for illegal drug use. The purpose of the entry should be based on the fact they believe something is burning in the room that could cause serious damage or injury if left unattended and there is no response to knocks on the door.
- Excessive noise ‑ Staff will sometimes come across situations where there is excessive noise (i.e radio, TV, alarm clock etc.) coming from a room. If after several attempts to get a response no one answers, staff may enter the room based on excessive noise and the thinking that someone may be in and unable to respond. If no one is in the room, staff may turn off the radio, TV etc. AND leave a note for the resident explaining what was done.
Entry for Other Reasons
Staff may enter rooms when presented with a warrant by law enforcement officials. The Hall Director/Residence Life Coordinator or staff on call should be notified if this occurs. Staff should not open doors for law enforcement officials without a warrant other than for the approved reasons listed in this section.
‑ Staff may enter rooms during vacation periods to determine that no serious safety hazards exist, to determine if a check out has occurred or to assure the room is presentable for a new student.
‑ Staff may enter rooms anytime after the official check out date to determine if check out occurred.
‑ Staff may enter rooms at the request of the resident, i.e., for lock outs or when given prior approval to let another resident into the room.
‑ Staff may be asked to enter a room to confiscate a weapon, if requested to do so by the Housing and Residence Life director or his/her designate. A note would be left in the room.
Room Personalization Guidelines
You are encouraged to make your room as comfortable and “homey” as possible. The building staff will assist you by providing ideas; however, certain guidelines must be followed for reason of appearance and safety. Any damage done to the paint, surfaces, or furnishings due to personalization will be charged to the resident. The following guidelines should be followed:
- All university furniture provided at check-in must remain in the room/apartment.
- Furnishings provided by the student must be freestanding.
- Personal bunk beds must offer a clearance of 36” from the top of the mattress to the ceiling.
- Loft-style structures will not be permitted except those approved and purchased through the Housing Office.
- Furniture is to remain upright and not stacked. Bed ends are not to be inverted.
- Furniture can be taken apart as long as it is stored within the room and reassembled before checking out.
- Cinderblocks or other bed elevating devices are not permitted. Commercial bed risers that meet Housing requirements are permitted.
- Liquid-filled furniture is not permitted because of the extra weight and danger of damage to property.
- Painting or wallpaper is not permitted in any hall.
- Any rewiring of current fixtures or addition of new is not permitted.
- Personal mirrors may not be attached to furniture or walls.
Be fire-safety conscious, remember:
- Natural trees are not permitted in any of the residence halls.
- Do not use boughs or wreaths cut from natural trees.
- Carefully inspect electrical decorations for frayed cords or exposed metal parts and dispose of those with defects.
- Use only non-combustible materials such as foil, glass, and metal when decorating doors and walls.
- Only 20% of a door can be covered. Check with your Hall Director for the code.
- Please do not hang any items outside windows or on balconies.
- Candles and incense are prohibited.
Sexual Misconduct Policy
The Sexual Misconduct policy outlines options for a student who believes he or she may have been or currently is a victim of sexual misconduct by a student, University visitor, or employee within the University community. Sexual misconduct offenses include, but are not limited to: sexual harassment, sexually abusive contact, sexual exploitation, or stalking.
Student sexual misconduct falls under the guidelines of the Code of Student Conduct and should be referred to the Dean of Students Office at 852-5787.
Further information on the University’s Sexual Misconduct Policy may be found at https://louisville.edu/dos/students/studentpoliciesandprocedures/student-sexual-misconduct-policy.
Sharps containers are available for resident use throughout Campus Housing. Containers are located at the front desk in Kurz, Bettie Johnson, Community Park and Billy Minardi Halls. Students living in all halls have the option of having a personal container in their room. Personal containers can be obtained by contacting the University of Louisville Campus Health Services at (502)852-6479. Students and any other persons who may come into contact with needles and other sharps should use proper safety precautions. For more information on safe disposal and handling of needles and other sharps, please see the U.S. Food and Drug Administration regulations.
Sign Posting Policy
Posters and flyers to be distributed within the residence halls must be approved by Campus Housing prior to distribution and/or posting in residence hall areas, subject to objective, content- and viewpoint-neutral criteria. The guidelines and prior approval process pertain to bulletin boards and other University-controlled spaces in the residence halls.
- Students or organizations seeking approval should bring one (draft) copy of the proposed posting to one of the Campus Housing office located in Stevenson Hall. If the posting is approved for distribution/posting, it will be labeled with an approval mark PRIOR to being returned to the applicant for additional copies to be made.
- If approved, the student or organization should make additional photocopies bearing the approval mark. Postings desired in the lobby areas may be placed by the person or group, but postings desired in the hallways or other locations in the hall will be posted by housing staff. All postings should be removed thirty (30) days after posting or no later than twenty-four (24) hours after the posted event has occurred. For safety reasons, posting is not permitted on glass doors, elevators, exit doors, or windows.
- Content Disclaimer: The posters and flyers should adhere to all university policies and state and federal laws. Promoting the use of alcohol and/or illegal substances is also prohibited. It may not include any reference to or support of blatant violations of the Code of Student Conduct, Campus Housing Policies & Procedures, federal, state, or local law. Campus Housing reserves the right to reject any posting, subject to objective, content- and viewpoint-neutral criteria.
- Advertising for commercial (i.e. profit-making) purposes by businesses, organizations, entities, or individuals must be approved by the Director of Housing or his or her designee. All commercial advertising will be placed in a pre-determined location in each lobby. Door-to-door delivery of commercial advertising is prohibited.
- Students are free to post signs, artworks, advertisements, etc. on the exterior side of the door to their individual room. Resident Assistants may ask students with a posting that violates law or university policy to remove them.
Supervision of Minors
Our greatest concern is for the safety and security of all our residents, including the children; however, the housing staff cannot be expected to monitor children left unattended by their caregivers. Caregivers must not leave children unattended, especially when the children are disrupting the community or causing a safety threat to themselves or others. Students who do not monitor their children could risk loss of their housing agreement.
Phones located at our front desks are for staff use or emergency related purposes and should not be used by resident student under normal circumstances. Tampering with telephone hardware is prohibited.
During regular maintenance checks and other visits by staff, a room may be deemed to be unsanitary and/or a fire hazard due to furniture or personal items blocking safe exit, excessive trash, grease in stove area, papers, and other combustibles on the floor, etc. Personal items should be stored in a clean and orderly manner to promote proper hygiene and lessen the risk of pest infestation. If such an infraction occurs, the resident will be notified in writing that he/she has three days to address the problem. If it is not taken care of satisfactorily, Housing will have the problem corrected at the resident’s expense.
First-Year Residence Halls
Please refer to the policy in your residence hall for visitation hours. Be aware that the visitation policy applies to all areas of the residence halls, which includes, but is not limited to stairwells, elevators, hallways, and individual rooms. A five-minute grace period before and after the visitation hours is permitted. At five minutes after the hour, staff may contact a resident with a guest still signed-in by making a call to his or her room and may document the resident for a visitation violation. The escort policy must be adhered to during visitation hours.
Hall councils may choose to request from Campus Housing permission to vote to change visitation hours for all or part of a residence hall. Voting may take place prior to winter break. A vote will occur only if the building is currently in good standing. If the floors receive enough votes to change the policy, it will go into effect at the beginning of the spring semester. The Residence Life Coordinator or Hall Director reserves the right to revoke the visitation changes for repeated violations, other discipline issues, safety, and/or security reasons. For further information, contact the Resident Student Association and/or your hall council representatives.
Twenty-four hour visitation, seven days a week is permitted in Threlkeld Hall, University Tower Apartments, Med-Dent Apartments, Billy Minardi Hall, Kurz Hall and Bettie Johnson Hall.
Guests are allowed to stay overnight. Overnight guests are defined as any person not assigned to that bedroom/suite/apartment, staying more than six (6) hours in a day and/or sleeping in the bedroom/suite/apartment. All roommates/apartment mates must be in agreement about whom, when and number of hours a visitor is allowed. Regardless of prior agreements, guests cannot stay more than six (6) nights in a month, with no more than two (2) nights consecutive. Minors can visit but in order to spend the night they must be approved by the Residence Life Coordinator, Hall Director, Assistant Director for Residence Education, Assistant Community Manager or Community Manager prior to arrival. Violations may lead to documentation and sanctions.
Hall Opening, Closing and Break Periods
During the weekends that the halls open and close, as well as during finals week, family and friends may sign in beginning at 8:00am until the conclusion of the applicable visitation hours to help residents move in and out of the halls. Twenty-four (24) hour quiet policies are still in effect while other students are having finals.
During Fall, Thanksgiving, Winter and Spring Breaks, visitation hours will remain.
Deadly weapons are prohibited on any property owned, leased, operated, or controlled by the University, including but not limited to the following: classrooms, laboratories, residence halls, clinics, office buildings, performance halls, museums, athletics and recreation facilities, parking lots and structures, University owned vehicles, and all outdoor areas of any campus of the University except as provided in Subsection IV in the Deadly Weapons Policy. Review information on the Deadly Weapons Policy.
Any CO2 and/or spring propelled guns are also prohibited in Campus Housing. Anyone with weapons in his/her possession may be subject to serious action including dismissal from the university and criminal prosecution.
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